POSITION: Divisional Facilities and Project Manager
DEPARTMENT: Del Oro Division – Property Department
LOCATION: Sacramento, CA
SUPERVISOR: Corps Officer(s)
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
The Divisional Facilities and Project Manager (DFPM) is responsible for the day-to-day operations of the physical facilities of the Divisional Headquarters and implementing the Division’s long range strategic property plans and goals for all corps and units. This position assists with reviewing operational compliance efforts with all applicable laws, regulations, policies and procedures in the management of construction and repair & maintenance operations across multiple geographical settings; identifying and prioritizing TSA properties in need of property repair, renovation, and/or maintenance services. Managing TSA property maintenance and construction projects, including the supervision of staff, volunteers, consultants and contractors; and providing technical assistance as may be required in the maintenance, selling, purchasing, financing, or development of TSA property.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide strategic leadership and recommendation on all TSA properties located within the Del Oro Division including evaluating all construction plans to ensure design meets all current and future operational needs and propose solutions to meet operational and programmatic objectives.
- Conduct research and make recommendations as to best practices relating to construction, facilities maintenance, real estate development, and/or other commercial ventures.
- Identify, evaluate, and prioritize the repair, renovation, maintenance, and construction projects of all TSA properties; work with officers and directors to implement their projects.
- Identify, evaluate, and prioritize the maintenance, replacement or renovating of capital equipment, furnishings and/or fixtures; work with officers and directors to requisition their purchase.
- Communicates with the Director on the strategic impact, complexity, and scope of projects as they are being developed; reconciles goals and wants for the project with the cost and feasibility, present final recommendations for discussion and approval.
- Develop and refine project scope and cost estimates property projects; prepares requests for proposals (RFPs) or invitations for bids (IFBs) for professional services and construction projects; analyzes proposals/bids and recommends vendor/contractor selection; prepare a comprehensive project plan, including budget and timeline.
- Manage and coordinate the work of vendors, contractors and consultants to ensure project is completed as scheduled and budgeted; review and manage changes to the project as applicable especially as it impacts project costs and timelines; monitors and track project costs; and upon project completion, ensure all documents are completed.
- Review documents for services and coordinates with the Director on contract agreements, consultant contracts, and change orders.
- Supervise divisional maintenance team; conduct annual performance evaluation of maintenance staff; resolve conflicts and grievances with the assistance of DHQ HR; also responsible for the recruitment and hiring of maintenance staff.
- Serve as a technical resource to corps/units’ maintenance staff and team leader in the absence of the corps officer or unit director; work with corps officers/unit directors to review processes and identify areas for improvement and implements streamlined processes as applicable.
- Develop a training program for maintenance staff in key technical areas, including but not limited to the proper use of equipment and cleaning supplies, OSHA, and other safety standards; oversee and train maintenance staff.
- Develop systems to track the maintenance of facilities and FF&E and implement a preventive maintenance program.
- Develop building operations budget, monitor monthly expenditures, review monthly financial statements; approve and reconcile maintenance expenses charged to corporate accounts.
- Requisition and purchase material goods, supplies, and services to support the building maintenance program; implement control procedures for the use of tools, parts, supplies, and maintenance equipment and vehicles.
- Conduct annual visual property inspections of all division properties and submit written reports noting condition of the property, areas in need of repair, safety & security concerns, etc.
- Attend all scheduled staff and management team meetings
- Serve as a member of the Safety Committee
- Perform other duties as assigned
KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS
- Bachelor’s degree in architecture, engineering, construction management, property, or related field.
- Minimum of 5 years of direct hands-on progressively responsible experience in construction, property maintenance, project management or an equivalent combination of training and directly related experience.
- Minimum of 5 years’ experience as a supervisor or project administrator, preferably of technical staff.
- Extensive knowledge of repair, maintenance, and construction techniques and of the tools, methods, practices, materials, and equipment used in the construction, electrical, mechanical, and plumbing trades.
- Working knowledge of building codes, building permit requirements, land use requirements, and environmental regulations governing the construction, repair and maintenance of facilities.
- Thorough knowledge of HVAC systems, sewer, plumbing, electrical, water, landscape, and irrigation systems to read schematics and blueprints; to sketch and/or review technical drawings and specifications; solicit and/or review bid proposal specifications for a variety of repair and construction projects.
- Ability to direct and supervise journey-level workers in a variety of trades; demonstrated experience in hiring, training, supervising, evaluating and disciplining staff.
- Ability to manage a building and operations budget, including tracking of individual project expenses.
- Ability to manage multiple construction or property maintenance projects from initiation until completion adhering to time & budget requirements; monitor contractor and vendor performance; and track warranties.
- Ability to effectively speak, write and communicate in English; provide feedback and/or recommendations to administrators, consultants, contractors, vendors, suppliers, and staff relating to the construction, operation, and maintenance of all TSA properties; and to draft written reports and/or project status updates, as appropriate.
- Ability to work, lead and relate well with people of diverse backgrounds, skill sets and training.
- Thorough understanding of the social, cultural, and economic framework of the local setting.
A qualified individual must be able to perform the essential duties of the position with or without accommodation. A qualified individual with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.
- Knowledge of TSA operations, policies and procedures.
- Must possess a valid California Class C Driver License, and insured transportation.
- Must be 21 years or older.
- Authorize The Salvation Army to add name to the CA DMV Pull Notice Program
- Complete The Salvation Army vehicle course training.
- Familiar with computer software, including Microsoft Office 365.
- Familiar with project management (MS Planner) and preventive maintenance software (Upkeep)
- Use of equipment such as computers, photocopiers, scanners, printers, calculators, phone, cell phone, vehicles, etc.
Description of Work Environment:
- Most work will be at Divisional Headquarters in Del Oro and at various Army locations. Attendance at trainings may be required.
The position requires sitting; climbing and/or balancing; stopping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying 25-50 pounds (and occasionally more than 50 pounds); traveling by airplane.
The position requires talking to co-workers, clients, and vendors; requires written communication to and from co-workers, clients, and vendors; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, and vendors; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies.
- Work under stressful conditions
- Interact with others with courtesy and tact
- Manage and prioritize multiple projects in an organized and efficient manner to meet tight deadlines
- Respond to crisis situations in a calm and an effective manner
- Complete projects on schedule
- Maintain confidentiality
- Maintain regular work attendance
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.
The Salvation Army is an Equal Employment Opportunity Employer.
Minorities/Women/Veterans/People with Disabilities.