Jun 01, 2022

Office Manager - Office of the General Counsel

  • Sacramento Housing and Redevelopment Agency
  • Sacramento, CA, USA
  • $53,979 - $83,739 yearly
Full time Legal

Job Description

Under general supervision from the General Counsel, the OGC Office Manager will perform a variety of professional and specialized functions while managing the Office of the General Counsel (“OGC”).  The OGC Office Manager will be expected to exercise a high degree of initiative and independent judgment in prioritizing and executing work while organizing and coordinating administration and procedures in order to ensure organizational effectiveness and efficiency.  The OGC Office Manager is responsible for developing interdepartmental communication protocols, streamlining administrative procedures, inventory control and working with the General Counsel, Associate General Counsel, the Risk Manager, and the Environmental Specialist.

The OGC Office Manager will be an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of legal, administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.

The OGC Manager will preferably have at least one year of experience as legal secretary, legal analyst, paralegal or similar, and will be responsible for: (i) drafting, editing, storing, processing, faxing, mailing, and electronically sending correspondence, court forms, pleadings, and other legal documents, including, for example, subpoenas, objections to subpoenas, petitions, briefs, notices, and motions; (ii) ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; (iii) communicating tactfully and professionally with court officials, opposing parties, and third parties to schedule appointments, including court appearances, meetings, informal hearings, depositions, and the like; and (iv) maintaining a calendar of document due dates and court appearances.

The OGC Office Manager will have an education and experience combination as follows:
 

  • 4-year Bachelor’s Degree from an accredited college or university (highly preferred) with a minimum of 4 years of relevant experience or
  • 2-year Associate’s degree or equivalent with a minimum of 6 years of relevant experience
  • At least one year of experience as legal secretary, legal analyst, paralegal or similar duties.

Supervision Received and Support/Guidance Exercised

  • Receives direct supervision from the department /Program Manager/Assistant Director
  • Receives functional guidance from higher level management/executive staff
  • Provides technical and directional guidance and training to other staff

The most successful candidates will have the following qualities:

  • Be able to demonstrate proficiency at many of the above tasks; 
  • Have good computer skills (including proficiency in Microsoft Excel and PowerPoint) and the ability to work independently or in a team environment;
  • Have a working knowledge of the California Code of Civil Procedure, the California Public Records Act; 
  • Be able to write and communicate effectively; 
  • Use tact and discretion in dealing with confidential and sensitive issues; 
  • Have excellent organizational skills and attention to detail.

SHRA is an Equal Opportunity Employer.

As a condition of employment with SHRA, this employee will be required to complete a COVID-19 vaccination recommended by the Centers for Disease Control and Prevention and approved by the U.S. Food and Drug Administration (including for emergency use) and provide proof of vaccination to the Human Resources Department prior to employment.