Jun 20, 2022

Facilities Coordinator 

  • Turning Point Community Programs
  • Sacramento, CA, USA
Full time Admin-Clerical Business Development Customer Service Nonprofit-Social Services

Job Description

Turning Point Community Programs is seeking a Facilities Coordinator for our Home Office. Turning Point Community Programs (TPCP) provides integrated, cost-effective mental health services, employment and housing for adults, children and their families that promote recovery, independence and self-sufficiency. We are committed to innovative and high quality services that assist adults and children with psychiatric, emotional and/or developmental disabilities in achieving their goals. Turning Point Community Programs (TPCP) has offered a path to mental health and recovery since 1976. We help people in our community every single day – creating a better space for all types of people in need. Join our mission of offering hope, respect and support to our clients on their journey to mental health and wellness.

 

GENERAL PURPOSE

 

Under general supervision of an appropriate administrator, this position is responsible for the coordination of the maintenance department activities and the upkeep of the organization’s facilities, whether leased or owned.

 

DISTINGUISIHING CHARACTERISTICS

 

This is a lead position that performs a full range of assignments and services in the facilities program. The work requires the exercise of a high degree of professional judgment and organizational commitment. Responsibilities include leading special projects, providing quality assurance and routine scheduling of preventative maintenance activities.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

 

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

 

Supports the Facilities manager in all aspects of the coordination of services.

Assists with purchase order requests, vendor support service scheduling, and vendor invoice conflict management.

Coordinates repair services for TPCP administration home office and program sites.

Functions as a key member of the Agency Safety Committee.

Gathers new vendor data into the vendor management system and assist with cohesive business environment.

Coordinates equipment delivery and installation to TPCP program sites.

Updates TPCP work order management system at each step of the service call process (incoming, dispatch, and close out).

Processes completed facilities technician daily work time records for quality control and billing.

Coordinates Facilities Technician scheduling.

Provides facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of services and work product.

Other duties as assigned.

Knowledge Of:

 

Cal-OSHA/FEDOSHA and building fire codes;

Microsoft Office software products, i.e., Excel, Word, Outlook, Visio, Teams, SharePoint, etc.

Methods, materials, chemicals, disinfection, and equipment used in janitorial work;

General building and grounds maintenance, electrical, and plumbing system, and general construction concepts;

TPCP policies and procedures;

TPCP organization, operations, policies and mission;

Safety protocols;

Principles and practices of sound business communication;

Applicant Tracking and Human Resources Information Systems;

Standard business software, including word processing and spreadsheet programs; and,

Principles and practices of effective management and supervision.

Ability To:

 

Follow written and oral directions.

Be flexible and adaptable in any given situation.

Demonstrate organizational skills.

Handle multiple priorities in a dynamic environment.

Communicate clearly and concisely and in a courteous manner.

Be creative and innovate with solutions.

Meet deadlines and make sound decisions.

Develop and maintain effective working relationships; build consensus and cohesiveness.

Present information in large and small group setting.

Ability to get to multiple locations, typically through driving.

Schedule: Monday - Friday 8:30 am - 5:00 pm

 

 

POSITION REQUIREMENTS          

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

 

Education, Training and Experience

 

A typical way of obtaining the required knowledge, skills and abilities outlined above is through graduation from high school or a G.E.D.; two years’ experience performing work within a facilities maintenance or construction environment; and two years’ experience working in a social service setting.

 

Licenses; Certificates; Special Requirements:

 

California driver’s license & current vehicle insurance/registration if driving; and,

Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.