POSITION: Divisional Data Systems Coordinator (DN5F7108)
DEPARTMENT: (102 Program Sec. / DS for Program)
LOCATION: Del Oro Divisional Headquarters / Sacramento, CA
SUPERVISOR: Corps Officer, Major Pam Brackenbury
STATUS: Non-Exempt / Full-time
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
The Divisional Data Systems Coordinator will ensure that all required reports are completed, and records are filed and maintained. A key responsibility will be the collection and recording of statistical information from corps and centers as well as training and support in monthly program statistics, management of the Corps Management System, support the processing of social service contracts.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Divisional Data Systems
Assist each Corps in developing a process for gathering and processing statistics. Collect all statistical reports from Corps/Units of the division including use of the Corps Management System.
- Oversee the reporting of statistical data from divisional units to DHQ in accordance with the Salvation Army’s national guidelines, using both National Statistical System (NSS) and Turbo Stats Pro functions.
- Distribute monthly statistics reminders to all units prior to monthly unit reporting deadline (the 7th of each month) and contact units which do not submit statistics by the monthly deadline.
- Provide support and assistance to divisional units with respect to all aspects of statistical input, reporting and user maintenance.
- Analyze the statistical data as recorded by each Corps/Unit in Turbo Stats Program forms. Resolve accuracy problems with the Corps/Units.
- Produce statistical reports to any Divisional Department, Territorial Headquarters (THQ) or any Corps/Unit as requested.
- Submit monthly reports to THQ (due the 20th of each month).
- Submit annual year-end report to THQ.
- Prepare five-year reports for Divisional Reviews and Corps Reviews, as requested.
- Be responsive to requests for technical assistance from Corps and Divisional personnel including training and occasional visits to Corps and Service Centers.
- Work with the individual corps to update membership rolls annually.
- Verify and confirm that officer enrollments are accurate and update the enrollments as needed.
- Balance CMS data with Turbo Stats data.
- Assist with annual DHQ and Corps reviews.
- Attend training events as needed.
- Perform any duty as requested by the Divisional Secretary for Program.
- Process contracts and grants for entry and input into TSAMM
- Work closely with Divisional Social Services Director, who will review contracts and negotiate changes of contractual agreements with corps and government agencies.
- Prepare contracts for signature by corporation Board of Directors.
- Process contracts through Legal and Command Finance Council using Territorial Legal Database and TSAMM system.
- Conduct all written and verbal communication regarding contract matters with Territorial Legal and Risk Management Departments, requesting appropriate action or required documents (ie: Corporate Board Resolutions, Certificates of Insurance, etc).
- Prepare reports on processed contracts for Divisional Finance Department, auditors, and THQ, as needed.
- Maintain files on all contractual agreements.
- Prepare additional reports as requested on status or nature of governmental support.
- Provide administrative support to the Program Department.
KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS
- Must embrace, support, and reflect well on The Salvation Army’s Mission and values through one’s professional responsibilities and behavior at all times.
- General knowledge of statistical methods.
- A clear understanding of statistical terms and concepts; analytical skills; and problem-solving skills.
- The ability to communicate results and findings to non-statisticians and users; ability to influence others.
- Above average computer skills: Microsoft Office (Word, Excel, PowerPoint), Google Applications, TSAMM, CMS, and other programs associated with the position.
- Excellent English verbal and written communication skills at a professional level.
- Must possess professional editing and media-level writing skills.
- Knowledge of leadership principles as they relate to non-profit/ voluntary organizations.
- Must be goal-oriented, self-motivated and follow through with projects from beginning to completion.
- Must possess good people skills and ability to empathize, communicate and to work and deal effectively with a variety of people from diverse backgrounds.
- Must be flexible and able to work within tight time constraints, both independently and as part of a team.
- Strong work ethic, demonstrated initiative and flexibility in meeting the needs of the position and department.
- Ability to maintain confidentiality.
- Minimal travel required.
CERTIFICATES, LICENSES, REGISTRATIONS
- Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle
- Must be 21 years or older.
- Authorize The Salvation Army to add name to the CA DMV Pull Notice Program
- Complete The Salvation Army vehicle course training.
- Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
- Ability to grasp, push, and/or pull objects
- Ability to reach overhead
- Ability to operate telephone
- Ability to lift up to 25 lbs.
- Ability to operate a computer
- Ability to process written, visual, and/or verbal information
- Ability to operate basic office equipment and tools
- Some travel required
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.