Jun 22, 2022

Office Manager - Fortune School of Education

  • Fortune School of Education
  • 3300 Stockton Boulevard, Sacramento, CA, USA
  • $20.81 hourly
Full time Admin-Clerical

Job Description

** The office manager will manage both school sites (on same campus grounds) : William Lee College Prep and Ephraim Williams College Prep**

General Summary:
The Office Manager is responsible for assisting with the efficient operation of the office and managing the accounting department at their designated school site. Position provides administrative assistance to the Principal, school staff and students by managing the school’s financial records and transactions, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, supervising projects, handling confidential information and other related duties.

Note: COVID-19 weekly testing, regardless of vaccination status, is a requirement for this position.(subject to change)

Additional Benefits:

100% PAID Benefits for EMP+FAM

Paid Time Off : 12 paid sick days, 12 paid vacation days and 2 paid floater days. Additional paid holidays.
403(B) Retirement Plan (Fortune matches up to 4% of contributions after one year of employment)

Upon receiving an offer of employment, the following documents must be submitted:

DOJ and FBI fingerprint clearance (paid for by applicant)
TB screening results
Employment eligibility verification (I-9)

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Work in collaboration with Central Office to ensure that rules are being followed and expectations are being met.
• Intake and accounting of money for after school program and lunch program. Perform financial duties for the school site.
• Handling bookkeeping for parent/school organizations and attending budget/bookkeeping-related meetings/committees/workshops.
• Provide administrative support to the principal and school personnel by answering phones composing and typing correspondence.
• Assist with monitoring building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures.
• Perform other job-related duties as assigned, including providing back-up coverage to other positions.
• Prepare deposits in an efficient manner to be turned in to the Central Office staff.
• Word processing methods, techniques and programs, including spreadsheet and database operations.
• Communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.
• Provide excellent customer service to internal and external customers.


TECHNICAL SKILLS/KNOWLEDGE/ABILITIES:
• Critical thinking and problem solving skills.
• Time management, organizational and prioritization skills.
• Supervisory and office management skills preferred. • Knowledge of District and school policies and procedures preferred.
• Accounting and bookkeeping skills.
• Ability to manage multiple priorities with frequent interruptions.
• Ability to diffuse and manage volatile and stressful situations.
• Ability to promote and follow FSE policies, school site and department procedures.
• Modern office practices, methods and equipment, including computer equipment.
• Principles and procedures of record keeping
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.


WORKING ENVIRONMENT:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires sitting, walking, and standing. This job is performed in a busy school site that should maintain a clean and healthy environment.


EDUCATION AND EXPERIENCE:
• BA degree preferred or equivalent experience.
• At least two years of office management experience.
• Proficient in Microsoft Office, Excel and able to type 35 words per minute.
• Complete command of the English language, written and oral.

Fortune School of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.