Aug 05, 2022

Administrative Assistant

  • Resource Staffing Group
  • San Francisco, CA, USA
  • $25.00 - $35.00 hourly
Full time Admin-Clerical Customer Service Human Resources

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

    Answer and direct phone calls
    Organize and schedule appointments
    Plan meetings and take detailed minutes
    Write and distribute email, correspondence memos, letters, faxes and forms
    Assist in the preparation of regularly scheduled reports
    Develop and maintain a filing system
    Update and maintain office policies and procedures
    Order office supplies and research new deals and suppliers
    Maintain contact lists
    Book travel arrangements
    Submit and reconcile expense reports
    Provide general support to visitors
    Act as the point of contact for internal and external clients
    Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

    Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
    Knowledge of office management systems and procedures
    Working knowledge of office equipment, like printers and fax machines
    Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    Excellent time management skills and the ability to prioritize work
    Attention to detail and problem solving skills
    Excellent written and verbal communication skills
    Strong organizational skills with the ability to multi-task
    High School degree; additional qualification as an Administrative assistant or Secretary will be a plus