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May 23, 2023

Senior Personnel Specialist/Personnel Specialist

  • California Department of Finance
  • Hybrid (Sacramento, CA, USA)
  • $5,086 - $6,366 monthly
Full time Government Human Resources

Job Description

Apply here: https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=370494

Are you looking for a position in a fast-paced, prestigious organization with great potential for personal development and career advancement? Would you find working with the top management in State Government and with the State Legislature exciting and rewarding? If so, the Department of Finance offers a broad range of professional career paths in such areas as budgeting, accounting and auditing, information technology, economic and population research, and general administration.

Look no further, apply today!

Under the general supervision of the Human Resources Manager, the incumbent performs the full range of progressively difficult personnel transactions duties, including but not limited to record keeping, personnel/payroll document processing, and employee benefits while maintaining confidentiality of employee personnel/payroll information. Finance’s Human Resources’ Transaction Unit is comprised of a small, mighty, and dynamic team consisting of up to 3 Specialists who split transactions duties for 400+ employees. As a smaller organization you will get the unique opportunity to learn and apply all aspects of personnel transactions. Finance is an excluded agency which provides for personal and professional development and an excellent benefit package including but not limited to additional compensation, leave and NDI benefits. Additionally, you will have an opportunity to work for a prestigious organization that prides itself on its core values of Integrity, Expertise, Teamwork, Respect, and Problem Solving.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is a narrative discussion that identifies how your education, training, experience, and skills correlate to the identified desirable qualifications for this position. Please include specific examples and limit your SOQ to two pages in length with a font size no smaller than 11 pt.
  • Other - Resume is optional.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience with myCalPERS, State Controller’s Office (SCO), ConnectHR, and CalHR
  • Experience as a transactions specialist in a Human Resources (HR) unit with the State of California.
  • Experience reconciling payroll using the State Controllers automated on-line payroll system including verifying warrants and computing salary advances.
  • Experience processing personnel and payroll transactions such as; Personnel Action Requests, Employee Action Requests, Payroll Adjustment Notices, various benefit enrollment forms, and NDI.
  • Ability to accurately interpret and accurately apply personnel-related laws, rules, regulations, policies, and procedures regarding personnel appointments, payroll, benefits, and attendance records.
  • Team player who demonstrates a commitment to the whole team’s success, positive attitude, open-mindedness, flexibility, patience, dependability, tact and good judgment.
  • Customer service oriented with strong interpersonal skills, including the ability to establish and maintain effective and cooperative working relationships with co-workers and internal and external stakeholders.
  • Proven time management, including the demonstrated ability to multi-task, plan, organize, and prioritize workload, work under pressure in a fast-paced environment, meet critical deadlines, and adapt to changing priorities.
  • Ability to balance multiple tasks with attention to detail, accuracy, and precision.
  • Willingness to accept responsibility, demonstrate independence of action, exercise initiative, and maintain confidentiality.
  • Ability to communicate effectively both verbally and in writing.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

California Department of Finance
About California Department of Finance

Because we function as the Governor’s chief fiscal policy advisor, our employees work on issues and programs that are of concern to the Governor, the Legislature, and the people of California. Working at the Department of Finance (Finance) provides unique opportunities for learning the operations of State government and shaping public policy and processes in one of the largest economies in the world. Finance serves as the Governor’s chief fiscal policy advisor and promotes long-term economic sustainability and responsible resource allocation. Professional career paths at Finance include:

  • Accounting Policies and System Support – The Fiscal Systems and Consulting Unit (FSCU) sets statewide fiscal and accounting policies and procedures. The unit provides fiscal and accounting training, advice, and consulting services to departments to ensure that the state’s assets are protected, and that accurate and timely financial information is maintained. FSCU provides guidance on statewide fund reconciliation, administers the federal Cash Management Improvement Act and statewide cost allocation plans. The unit participates in the development of statewide financial systems and represents the state on a variety of accounting and federal issues. 
  • Administration – The Administrative Services Unit provides Finance employees with support and customer service in many areas such as business services, human resources, information technology, learning and development, and Finance’s operating budget. 
  • Budget and Policy – The budget and policy units are responsible for a wide range of fiscal policy responsibilities, including the preparation, enactment, and administration of the Governor’s Budget. Staff work with top management of state government and legislative staff regarding fiscal and programmatic policies of the Administration. Budget and policy staff also provide fiscal and programmatic analyses of legislative bills and make recommendations to the Governor and the Legislature. 
  • Demographic, Economic Research, and Revenue and Taxation – These units are responsible for monitoring and forecasting the state’s population, economic, and tax revenue trends to support all fiscal and the Finance 2019 Leadership Accountability Report December 31, 2019 Page 1 of 8 policy decisions. The Demographic Research unit is designated as the single official source of demographic data and enrollment and population projections for state planning and budgeting. The Economic Research unit develops California economic data, prepares economic forecasts, and provides advice on economic policy issues. The Financial Research unit builds and maintains revenue forecasting models, provides revenue forecasts to assist the Executive Branch in preparing the state budget, and analyzes regulations and developments affecting tax laws.
  • Office of State Audits and Evaluations – OSAE supports Finance in supervising the state’s financial and business policies and conserving the state’s rights, interests, and resources through independent financial audits and objective evaluations of state programs and policies, and other related services. Also, OSAE monitors and coordinates statewide State Leadership Accountability Act compliance, issues Audit Memos to provide instruction to departments and internal audit organizations, promotes bond accountability through ongoing oversight activities, and coordinates and carries out the state’s responsibility related to the federal Single Audit Act
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