Department Assistant - Specialty Network (Full Time - Days)
Provides complex administrative support, including scheduling, communication, and projects, working independently. Typically supports Regional Directors.
Assists director with daily communication. Screens calls, takes messages as appropriate, distributes and/or handles mail/email. Is resource for staff, visitors, and other departments. Refers inquiries as appropriate or gathers information for follow-up.
Coordinates meetings, providing support by preparing notices, agendas, and minutes. Compiles and distributes full packets as needed. May recommend contents of information distributed.
Independently applies judgment to resolve and/or refers complaints or issues as appropriate.
Manages calendars, schedules meetings, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.
May maintain timekeeping records and function as Kronos Timekeeper. May maintain or prepare budget records and documentation.
Processes administrative functions for the director and department, as needed. Coordinates travel and lodging and off-site event arrangements. Makes necessary reservations. Coordinates equipment, invites appropriate personnel.
Provides administrative support by maintaining documents, files, and policies or procedures. Prepares reports or presentations with minimal direction. Composes and/or transcribes letters and other documents as needed.
Responsible for a variety of projects as assigned.
**MINIMUM POSITION REQUIREMENTS**
**Education, including Licensure/ Certification/ Registration**
High school degree or equivalent required. Secretarial college or A.A. preferred.
Proficiency in administrative office procedures and protocol; meeting planning and preparation of minutes, scheduling, design and maintenance of filing and office systems. Knowledge of healthcare setting is preferred.
Excellent knowledge of the English language and grammar is required.
Prior experience in administrative support preferred. Demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS Office Suite. Demonstrated proficiency in using and troubleshooting issues with office equipment (e.g., LCD projectors). Ability to type 50 wpm. Prior experience in healthcare setting is preferred.
Complex and multiple projects in fast paced environment; may be required to make decision based on incomplete data. Must be professional in appearance.
**Primary Location:** California, Greater Sacramento Area, Sacramento
**Organization:** Sutter Valley Hospital
**Employee Status:** Regular
**Employee Referral Bonus:** No
**Position Status:** Non-Exempt
**Job Shift:** Day
**Shift Hours:** 8 Hour Shift
**Days of the Week Scheduled:** Monday-Friday
**Weekend Requirements:** None
**Schedule:** Full Time
**Hrs Per 2wk Pay Period:** 80
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.
Sutter Health values and supports the unique talents and strengths that each employee brings to our organization. As a result, you are empowered to apply your passion for healing in innovative ways to care for patients and their families.
Collaborating with the best and the brightest means a dynamic, fulfilling work experience for you – and excellent, personalized care for all those we serve.