Meeting and Events Specialist, Member Services

Schedule

This position is eligible for a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely.

Summary

We are seeking a detail-oriented and organized Meeting and Events Specialist to join our team. Under general supervision, this role will plan, organize and support a variety of meetings, events, programs and trainings for the Association. The specialist will handle administrative, logistical and analytical tasks, ensuring smooth coordination of budgets, contracts, facilities and stakeholder meetings and events. This position requires collaboration with multiple teams to manage event logistics, customize program deliverables and provide excellent service to members and the public. The ideal candidate will have strong organizational skills and the ability to manage multiple projects efficiently; and perform related work as required. 

Essential Duties & Responsibilities

• Event & Program Coordination: Plan, organize, and support logistics for conferences, workshops, meetings, and training programs, including venue selection, catering, accommodations, and A/V setup.
• Administrative & Analytical Support: Perform administrative tasks such as maintaining detailed department-specific records, schedules, reports, and databases; ensuring the accuracy of information and resolving discrepancies.
• Vendor & Contract Management: Coordinate vendor contracts, invoices, and service agreements for approval and payment.
• Customer Service & Inquiries: Serve as a point of contact for event staff, contractors, vendors, and the public, addressing inquiries and resolving issues.
• Budget Administration: Assist with budget management, monitor expenditures and recommend resolutions for financial concerns.
• Data Analysis & Reporting: Develop, analyze and compile event surveys and participant data for reporting and improvement purposes.
• RFP & Contract Support: Assist with the creation, execution and compliance of Requests for Proposals (RFPs), contract negotiations and vendor agreements.
• Event Materials & Communication: Draft, proofread and ensure accuracy of event materials, reports and correspondence.
• Event Logistics & Travel: Coordinate logistics for travel, accommodations and schedules for staff and stakeholders.
• Additional Duties: Perform other duties as assigned, contributing to the overall success of the Association’s initiatives.

Qualifications

• Associate degree or higher in business administration, event management, hospitality management, communications, political science or related field.
• Minimum of three (3) years of experience performing complex administrative tasks and supporting management in an event coordination or related role.
• Relevant certifications such as Certified Meeting Professional (CMP) or Project Management Professional (PMP) are a plus but not required.
• Knowledge of event planning cycles, including venue management, project management, production coordination and vendor management.
• Experience with non-profit organization structures, including boards and commissions.
• Principles of data collection, information management and report preparation.
• Proficient with software applications including word processing, web design and database management tools.
• Ability to complete basic business mathematics and statistical techniques for event analysis and reporting.
• Effective communication techniques for providing customer service and collaborating with stakeholders.
• The office environment is primarily sedentary, in a controlled office environment with moderate noise levels and no direct exposure to hazardous physical substances.
• Ability to sit at a computer for extended periods, use office equipment and lift up to 25 pounds.
• Ability to occasionally travel required for conferences, training, workshops and meetings throughout California, including overnight stays.
• Occasional overtime, including evenings, weekends and holidays, may be necessary based on event schedules.
• Employee is personally responsible for following health and safety guidelines, instructions and policies.

Why Join CSBA?

• Opportunity to take ownership of key meeting and events functions and drive improvements.
• Career growth potential in a company that values development and promotion from within.
• Collaborative and supportive work environment with leadership exposure.
• Competitive salary and benefits package.

If you are an ambitious professional looking for a role where you can make a real impact, we encourage you to apply!

About CSBA

The California School Boards Association is a nonprofit education association representing the governing boards who oversee public school districts and county offices of education. With a membership of nearly 1,000 educational agencies statewide, CSBA brings together school governing boards to advocate for effective policies that advance the education and well-being of the state’s more than 6 million school-age children. CSBA provides policy resources and training to members and represents the statewide interests of public education through legal, political, legislative, community, and media advocacy.

CSBA employees are highly skilled, with a desire to excel and help strengthen school board governance and maximize student achievement. They are strategic in their trade, embrace challenges, and offer new and innovative ideas. CSBA creates a supportive, dynamic environment for its employees to grow and succeed. Our core values of integrity, collaboration, accountability, respect, excellence, service, and innovation guide the way to achieving the Association’s goals.

Benefits
At CSBA, we proudly offer a competitive compensation package to our full-time exempt and non-exempt employees, including the following benefits:

• Medical, Dental & Vision
• CalPERS Retirement
• 457 Retirement Plan
• Short- and Long-Term Disability Insurance
• Life and AD&D Insurance
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Vacation
• Floating Holidays
• Sick
• Employee Assistance Program

Apply Today
If you are ready to take the next step in your career and contribute to meaningful work, apply today! We are excited to hear how your expertise can further our mission and advance the education and well-being of the state’s more than 6 million school-age children within public education in California.

Equal Opportunity Employer
CSBA is an equal opportunity employer. It does not discriminate against employees or applicants based on any characteristic protected by state or federal law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship.

CSBA prohibits any CSBA employee, consultant, and any CSBA agent, including unpaid interns and volunteers, Board members, independent contractors or any other agent from discriminating against any other employee or job applicant on the basis of the person's actual or perceived race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, pregnancy, national origin, ancestry , age (over 40), marital status, physical or mental disability, medical condition, military or veteran status, reproductive health decision making or any other characteristic protected by state or federal law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

E-Verify Works for Everyone

888-897-7781 dhs.gov/e-verify