Feb 10, 2019
The Legal Secretary provides professional secretarial support to the Vice President, Chief Legal Officer and other members of the Valley Operations Team in the Office of the General Counsel (“OGC”). The incumbent also performs a wide variety of office functions such as typing correspondence, including letters, memorandums, contracts and reports generated by various members of the Valley Operations Team. Incumbent also assembles and distributes documents to ensure a smooth and efficient flow of work within the office. This position performs other department support duties as assigned in the Legal Services Division (“LSD”).
The incumbent has the authority to complete routine tasks within normal job assignments. The incumbent makes those day-to-day decisions required to perform principle accountabilities. These decisions may include, but are not limited to, calendaring changes, dissemination of information, format changes on documents, etc. The incumbent is limited to making decisions regarding principle accountabilities; all budgetary and work schedule issues are referred to the Vice President, Chief Legal Officer.
The Legal Secretary maintains a close, positive working relationship with other secretarial positions within the organization as well as all members of the OGC. This position requires that the individual perform effectively, considerately and professionally when dealing with other contacts that may include board members, senior management team members, attorneys, paralegals, and other individuals representing Sutter Health affiliates, law firms and external clients. Many of these working relationships are associated with the exchange of documents, information, correspondence and calendaring meetings.
High School Diploma or equivalent is required.
Legal Secretary Certification is preferred.
Experience as a Legal Secretary or experience that has fostered the development of advanced secretarial skills within a healthcare organization or law office is required;
The ability to perform intermediate level legal research is required;
Advanced word processing skills and demonstration of proper formatting of contracts and other legal documents are required.
This type of experience is typically acquired in two (2) years of progressive experience and is desired.
**Skills and Knowledge**
Excellent communication skills, both verbal and written, are required as well as excellent knowledge of the English language, including correct use of spelling, grammar and punctuation.
Beginning level legal research skills and understanding of distinctions among legal documents are required.
Basic legal terminology is required.
Knowledge of healthcare law is preferred.
Thorough knowledge and understanding of the organization, functions, and policies and procedures of Sutter Health are also preferred.
Typing speed of 65 wpm is required.
Diplomacy and excellent guest relations in the face of atypical situations are required.
Prior proficiency and comfort using a variety of computer software and computer e-mail systems are required, preferably Microsoft Word, Access, Excel, PowerPoint, Microsoft Outlook and TractManager.
Must possess ability to diplomatically investigate sensitive facts and detailed procedures.
The candidate must demonstrate exceptional organizational skills and the ability to balance numerous priorities at a given time.
Must be detail oriented, flexible, self-directed and be able to work with highly confidential information.
The ability to work independently and establish workflow priorities with minimal supervision is required.
Additionally, the candidate must be able to compose letters, draft memoranda, provide accuracy in proofing and editing documents and complete projects in a timely manner.
**Organization:** Sutter Health System Office
**Employee Status:** Regular
**Position Status:** Non-Exempt
**Job Shift:** Day
**Shift Hours:** 8 Hour Shift
**Days of the Week Scheduled:** Monday-Friday
**Weekend Requirements:** None
**Schedule:** Full Time
**Hrs Per 2wk Pay Period:** 80
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.