• UC Davis
  • Davis, CA, USA
  • Dec 02, 2019
Full time Accounting Finance Management

Job Description

Job Summary:
Under the general direction of the Chair and COO, provide leadership in the management of department operations ensuring high-quality administrative support is provided to all internal and external partners. Prepare strategic plans for finance development, (including recharge rate development), equipment and space administration, business processes and industrial affiliate interactions. Ensure safety protocols, training, and necessary implementations are in compliance. Advise on leadership issues. Serve as back-up support to the COO.
Manage the day-to-day operations of the Department of Biomedical Engineering, including but not limited to strategic and budget planning, fiscal control, compliance, risk management, facilities, payroll/personnel, academic personnel hiring and purchasing activities. Develop and maintain a positive, cooperative and supportive environment consistent with the UC Davis Principles of Community; provide leadership in a high performance department. Responsible for effectively and ethically leading staff and overseeing a complex translational research, teaching and recharge center environment. Serve as the compliance officer for the recharge centers, departmental business processes as it relates to extramural funding and University Policy and Procedure. Serve as the principal trainer and resource for business office staff on financial procedures and policy. Responsible for overseeing pre- and post-award processes, budget preparation, analysis and forecasting for control of complex budgets.

Physical Demands:
Sit at computer or extended periods of time.
Lift boxes of files weighing up to 25 lbs.

Work Environment:
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (ecigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work in open, cubicle environment and with some surrounding
noise. Work flexible schedule to meet project deadlines and/or
operation needs.

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.


Minimum Qualifications:
Knowledge of Principles of Budgeting, Accounting and Control.
Successful award funding, project development and project management experience.
Experience gathering and synthesizing large amounts of complex information.
Excellent writing skills.
Experience with management of complex federal and state contracts and grants.
Experience working with sponsoring agency requirements related to OLAW, IACUC, and IRB's for human subjects studies.
Experience serving as departmental compliance officer for federal awards, state and private foundation awards and industry awards.
Experience with recharge services, operations and facilities administration and management.
Experience establishing and maintaining effective working relationships with those contracted in the course of work. Interpersonal and oral communication skills sufficient to coordinate with a wide range of personnel, including supervisors, faculty, postdoctoral researchers and investigators, and graduate students.
Skills to use computer applications such as Microsoft Word, Microsoft Excel including pivot tables, and Microsoft Outlook.
Organizational and time management skills to meet deadlines and manage assigned work as well as to schedule production, organize information, and maintain accurate records.
Problem solving and decision-making skills.

Preferred Qualifications:
Knowledge of UC policies and departmental operating procedures.
Experience providing leadership in the areas of strategic planning, equipment and space administration, and business processes.
CRA (Certified Research Administrator) certification preferred or an equivalent combination of education and experience.
Experience in effective use of multi-user computer network systems and applicable financial management software (Kuali, DaFIS and PPS preferred).
Proficiency in MS Office Suite.
Communication skills to convey recommendations to PI's, managers, and staff to ensure compliance with policy.
Skills to recognize problems with cost recovery, invoices, accounts and payroll and initiate timely and appropriate action to resolve them.
Experience coordinating documents and projects with Business Contract and Legal Affairs and to interpret regulations or guidelines and to recommend fiscally responsible and sound management practices.
Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.
Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals; secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements and MOU's with other departments or external agencies.
Managing personnel issues.