Nov 18, 2019

Legal Secretary

$53,412 - $74,748 yearly
  • Sacramento Regional Transit District
  • 2811 O Street, Sacramento, CA, USA
Full time Admin-Clerical Legal Transportation

Job Description

THIS POSITION WILL REMAIN OPEN UNTIL FILLED. APPLICATIONS ARE REVIEWED AS RECEIVED, AND INTERVIEWS WILL BE SCHEDULED FOR MOST QUALIFIED CANDIDATES, AS APPLICATIONS ARE REVIEWED.

The primary purpose of this position is to perform specialized legal clerical and general clerical work in the area of litigation.  This is accomplished by composing, typing and processing legal documents, correspondence and reports; organizing and maintaining case files; case scheduling and calendaring and entering, tracking and recording department specific data.  Other duties include providing administrative and office support tasks for other departments as needed, submitting payroll, maintaining supplies and materials, and performing other duties as assigned.

 Examples of Duties:

Prepares and processes a wide variety of complex legal documents including court pleadings, correspondence and forms, such as orders, motions, subpoenas, discovery, affidavits, briefs, jury instructions, opinions, and other litigation-related documents.  Transcribes information from various sources.  Proofreads, edits, formats and revises documents and researches and verifies legal references or citations for accuracy. 

Maintains attorney and assignment calendars.  Schedules depositions, hearings, and other meetings.  Reviews and updates  calendaring system in order to update discovery timelines, adjust extensions and meet litigation deadlines.  Assembles, maintains and organizes case files and records including scanning, identifying, indexing, and filing documents.  Assists in developing clerical processing procedures. 

Manages department data by collecting, entering, tracking, and updating data into electronic database.  Compiles information and data to prepare reports and utilizes applications to chart and display information for inclusion in reports. 

Coordinates travel plans, special events and meetings for staff.  Prepares meeting materials. Receives and screens incoming calls, inquiries and requests for information and respond or forward to appropriate staff.  Orders and maintains department supplies, and performs payroll and procurement activities for department.

Minimum Qualifications:

Education: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six (6)-months/one (1) year of advanced study or training past the high school equivalency.  Community college, vocational, business, and technical or correspondence schools are likely sources.  Appropriate certification may be awarded upon satisfactory completion of advanced study or training. 
 
Additional directly related experience beyond the minimum requirement may substitute for the required education based on the ratio of one and a half (1.5) years of experience for each (1) year of education.
 
Experience: A minimum of three (3) years of  experience performing a full range of legal secretarial duties in the area of litigation involving the preparation and  filing of legal documents.

Certification & Other Requirements: Typing certificate verifying minimum typing speed of 50 net words per minute, and legal secretarial certificate and/or paralegal certificate is preferred but not required. 

Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, applicants must submit typing certificate, less than two (2) years old (dated between October 11, 2017 or thereafter), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Current Regional Transit employees in classifications with a typing requirement that is at or above the required net rate of 50 words per minute, do not need to submit typing certificates.

 Minimum Qualifications:

The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that the candidate will be invited to participate in other examination segments of the selection process. An employment application, proof of education and typing certificate, as outlined above, are required for this position. Applications and job announcements are available through our website at www.sacrt.com.

Completed employment application, typing certificate and proof of education, as outlined above, must be submitted online. This position will remain open until filled. Applications are reviewed as received, and interviews will be scheduled for most qualified candidates as applications are reviewed. RT will not process incomplete applications. Resumes are not accepted in lieu of an application, but may be included with the application. For more information on benefits, a summary sheet is available from the Human Resources Department. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298.
 
RT is an Equal Opportunity Employer. EOE – Minorities/Women/Disabled/Veterans


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