Nov 02, 2018

Administrative Services Officer

  • Sacramento County Employment Services
  • Sacramento, CA, USA
Full time Admin-Clerical Government

Job Description

The Administrative Services Officer II performs a wide variety of administrative support staff duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects.

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Examples of Knowledge and Abilities

Knowledge of

  • Public administration, organization and management
  • Budget preparation and control
  • Accounting; statistical methods
  • Personnel
  • Supervision
  • Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures
  • Legislative processes of the County, state and federal governments
  • Practical application of computers and peripheral equipment
  • Inventory control and space management
  • Contract negotiation, preparation and monitoring; basic word processing techniques
  • English grammar, punctuation, spelling and usage

ADMINISTRATIVE SERVICES OFFICER II requires knowledge of the basic principles and practices in the areas listed, plus basic knowledge of:

  •  Procedures and processes of County budget preparation and maintenance
  • Organizational and functional structure of the County
  • Local, state and federal laws, regulations and procedures affecting the County

Ability to

  • Perform budget analysis, preparation and monitoring
  • Research, analyze and make recommendations on administrative, management and procedural practices
  • Write logical, comprehensive, concise reports and correspondence
  • Prepare effective presentations of conclusions and recommendations
  • Establish and maintain effective and cooperative working relationships
  • Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations
  • Use computer related peripheral equipment
  • Prioritize work efficiently
  • Prepare and analyze financial and statistical data
  • Supervise and provide work direction to clerical and technical personnel
  • Develop and train others in following procedures and instructions for administrative activities
  • Effectively represent the department to other departments and agencies, and before public bodies.

ADMINISTRATIVE SERVICES OFFICER II requires all of the abilities listed, plus the ability to:

  • Provide lead direction to subordinate administrative staff;
  • Perform duties independently under general, minimal supervision within specific assignments.

Employment Qualifications

Minimum Qualifications

Either: 1. One year of experience in Sacramento County service in the class of Administrative Services Officer I and/or Associate Administrative Analyst.

Or: 2. One year of administrative experience at the full journey level or higher; such experience (1) must be comparable to and at a level equivalent to the duties of Administrative Services Officer I, as described in the Distinguishing Characteristics and Examples of Duties for that class; and (2) must include duties in departmental budget preparation and control; research, development and implementation of policies, programs, organization, and work procedures; office management in such areas as equipment, supplies, personnel and contracts; and written and oral presentations.

NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform the full range of administrative support services at the advanced journey level with only minimal orientation to the specific job assignment in a County department.

Typically, such experience includes: the work experience as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training in the fields of public administration, business administration, economics, accounting, management, or personnel, or a field directly related to the duties of the class.

Governmental experience in administrative support services is preferable although experience in private enterprise may provide some of the necessary background. Within County service, experience in a journey-level class usually provides the necessary background although experience in any County class may provide the necessary background if it included the duties described in the Minimum Qualifications, above.


1. The "Objectives" note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants.

2. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution.

3. All experience means paid experience unless otherwise stated.

4. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month.

Probationary Period 
The probationary period for this classification is Twelve (12) months.

Application and Testing Information


County of Sacramento
Department of Personnel Services
Employment Services Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service

Inter-Office Mail Code: 09-4667


  • Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the final filing date.
  • Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date.
  • Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date.
  • Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
  • A resume may be included with your application, however it will not substitute for the information requested on the application.


Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.

  • Supplemental Questionnaires must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date.
  • The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
  • Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
  • If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
  • Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
  • If you have no experience, write "no experience" for the appropriate question.
  • For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
  • If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.


All candidates meeting the minimum qualifications by the final filing date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

Click here (Download PDF reader) for Frequently Asked Questions (FAQ's)

For information regarding County jobs:

AgencyCounty of SacramentoAddress700 H Street, Room 4667

Sacramento, California, 95814Phone(916) 874-5593 

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