Dec 06, 2018

LEGAL SECRETARIAL SERVICES SUPERVISOR

  • County of El Dorado
  • Placerville, CA, USA
Full time Admin-Clerical Government Human Resources Legal

Job Description

Description

El Dorado County is one of the most beautiful counties in the state of California.   You can avoid the valley commute and fog and take in the natural beauty.  
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ELEVATE TO EL DORADO

The County of El Dorado is recruiting applicants for Legal Secretarial Services Supervisor. This recruitment will establish a list for the purpose of filling current and future vacancies for up to three (3) months. If you are interested in the position, please submit your application.

We currently have the following vacancy:

  • One (1) full time vacancy in the Probation Department located in Shingle Springs, CA


DEFINITION
Under general supervision, supervises and coordinates the work of legal secretarial support staff; provides varied, difficult, technical and specialized office administrative and secretarial assistance to designated attorneys and staff.

DISTINGUISHING CHARACTERISTICS
This is the first full supervisory level in the legal secretary series, responsible for planning, coordinating, supervising and reviewing the work of a group of legal secretarial, office support and/or related employees. Responsibilities include regular contact with a variety of County staff and with representatives of various outside agencies and firms requiring the use of tact and discretion. This class is distinguished from Legal Office Services Supervisor in that the work of the latter focuses on supervision of legal and other support staff rather than secretarial support staff.

Examples of Essential Functions

  • Plans, schedules and assigns legal secretarial and support work; trains staff in work procedures; coordinates the work of staff to ensure adequate coverage.
  • Participates in the hiring of assigned staff, recommending selection for management approval, trains staff in legal procedures and in specific departmental procedures.
  • Evaluates employee performance, counsels employees and effectively recommends initial discipline and other personnel decisions.
  • Assists in compiling and monitoring budget figures; may provide input into the goal setting process.
  • Performs a variety of office administrative duties such as coordinating records management activities, providing for equipment and supply acquisition and maintenance and processing forms and records such as invoices and time records.
  • Drafts complex pleadings, contracts, ordinances and other legal documents and correspondence, memoranda and reports from stenographic notes, brief instructions, or printed materials.
  • Calendars and schedules court dates, meetings and appointments for attorneys, and arranges for necessary court filings.
  • Receives and screens visitors and telephone calls, providing information which requires the use of judgment and interpretation of policies and procedures.
  • Uses word processing equipment and a personal computer system to input or retrieve data and prepare reports.
  • Initiates specified correspondence independently for signature by appropriate staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
  • Directs the organization and maintenance of chronological and other files.
  • Relieves attorneys of certain administrative matters by following-up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings.
  • Attendance and punctuality that is observant of scheduled hours on a regular basis.
  • Performs other duties as assigned.

Education & Experience Requirements (typing "See Resume" in application will not be accepted)

Two years of lead or supervisory experience in a legal or court setting equivalent to the County's classes of Senior Legal Secretary or Legal Office Services Supervisor, respectively, OR three years of legal secretarial experience at a level equivalent to the County's class of Legal Secretary II.

NOTE: The above qualifications are a typically accepted way of obtaining the required knowledge and skills.

Other Requirements

NOTE: Specified positions may require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately.


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