Nov 13, 2018

DEPARTMENT COORDINATOR

  • UC Davis
  • Davis, CA, USA
Full time Education

Job Description

Job Summary:
Under supervision, responsible for providing general administrative support and outreach and event planning for the Asian American Studies Department. Coordinate content of Department web pages. Support faculty in course issues including preparation, implementation, planning and scheduling, course evaluation, book ordering, and other related issues.

Assist the chair in supervising the student assistants staffing the ASA front office. Work with the SAO to provide students with advice and support on academic issues, and serve as backup contact for students to provide general academic information and direct them to designated adviser. Schedule and take minutes at meetings for ASA department faculty and staff. Assist faculty with establishing office hours and answering the phone, taking messages and routing calls.

Make room reservations room changes, audiovisual and classroom equipment reservations, repairs for classes. Oversee and monitor use of the Kagiwada Library. Coordinate annual hiring of Teaching Assistants for undergraduate courses. Serve as department representative and coordinator for annual events such as Fall Welcome, Preview Day, Welcome Week, Commencement, Orientation Week. Plan additional department events as needed (guest lectures, film screenings, etc).

Physical Demands:
- Lift recruitment/outreach materials weighing up to 25 lbs of

- Extended use of computers.

Work Environment:
-Work in a busy environment with frequent interruptions and under the pressure of deadlines.

-Work occasional overtime on weekdays and weekends, with supervisor's pre-approval.

-Limited or restricted vacation during peak advising and admissions periods and other critical programmatic deadlines.

-UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Additional information and specifics regarding the policy are available at http://breathefree.ucdavis.edu/index.html

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Yes

Qualifications

Minimum Qualifications:
-Experience providing assistance to students on a wide range of complex issues in a higher education setting including referral to department and campus resources.

-Analytical skills to understand and interpret a wide variety of University And Program policies and procedures for faculty, graduate students and staff.

-Skills to prepare and monitor budgets related to student support and program events.

-Interpersonal, customer service and communication skills to interact and communicate professionally with individuals and groups of varying ages and cultural backgrounds, and with applicants, faculty, students, campus student services offices and agencies and organizations.

Analytical and problem solving skills to disseminate information, resolve problems, and/or clarify situations and skills to effectively lead and facilitate group discussions.

-Writing, editing and proofreading skills to independently draft
memorandums and correspondence to applicants, students and faculty, and prepare reports other materials.

-Skills to collect and analyze statistics, create summary reports, and track student progress and enrollment trends.

-Mathematical skills to add, subtract, multiply, divide and to determine percentages, ratios, and estimates with attention to details.

-Computer experience to utilize various programs and software for word processing, spreadsheets, database programs, email, PowerPoint, the internet, and student information systems to accomplish assignments.

Preferred Qualifications:
-Experience maintaining confidentiality of student records and apply federal and state FERPA and Information Privacy Act regulations.

-Experience using UC's student information system BANNER, Integrated Curriculum Management System (ICMS), PPS/OPTRS, PPS Decision Support, DaFIS Decision Support, MyTravel and other campus web-based tools.

-Skills to analyze new policies and changes in existing policies to develop procedures to meet requirements.

-Knowledge of BX union contracts to ensure compliance and follow appointment procedures.

-Skills to obtain, correlate and analyze data and develop statistics from a variety of sources; to retrieve and assemble information for the preparation of reports, schedules, correspondence, etc.

-Skills to develop, organize, maintain and evaluate complex recordkeeping systems.

-Skills to supervise student staff

-Experience developing, organizing and implementing educational programs, workshops or seminars to enhance student development and retention within the Asian American student community.

-Experience working with ASA parents, alumni, AAPI, community groups, and organizations.


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