• UC Davis
  • Davis, CA, USA
  • Oct 15, 2020
Full time Education Management

Job Description

Job Summary:
Under general supervision responsible for contracts and grants administration including proposal preparation and post-award management, and payroll/personnel/benefits administration for extramural activities.

Independently responsible for providing highly technical financial services, including budget analysis, projections, grant management (pre- and post-award), approval of fiscal transactions, and other related duties. Provide administrative support for assigned group of Principal Investigators with extramural expenses totaling at least $3M annually. Maintain all grants and extramural records and documentation. Identify, research and resolve problems. Reconcile ledgers, monitor accounts and prepare for fiscal closing of accounts at year end. Collect, analyze, and summarize financial information for special reports. Process payroll/personnel and paperwork, including managing foreign visa processing.

Serve as back up for other contract and grant managers as needed.

Physical Demands:
Sit at a computer for extended periods of time.

Work Environment:
This is a critical position and subject to a background check. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

Work occasional overtime including evenings and weekends, usually on short notice, to meet operational, project and deadline needs.

Limited vacation during busy periods, such as fiscal closing and during grant/project deadlines.

Work with frequent interruptions.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.


Minimum Qualifications:
-Experience with contracts and/or grants administration from proposal preparation and submission to account creation and management to closeouts.

-Knowledge of federal, state and private grant budgetary restrictions covering research, personnel, purchasing and payroll.

-Knowledge of policies, procedures, and applicable laws relating to the maintenance of confidential and sensitive information.

-Knowledge of procedures for administering sponsored projects.

-Mathematical skills to calculate and analyze complex financial formulas.

-Experience using complex automated financial, payroll and personnel systems, spreadsheets, databases, web browsers, word processing and electronic mail programs.

-Familiarity with governmental laws and regulations, such as Federal OMB Circulars A-21, A-110, A-133.

-Critical thinking and problem-solving skills to identify problems, gather related information from diverse resources, analyze complex data, and develop meaningful solutions to specific problems.

-Organizational and time management skills to establish and prioritize workload, work on multiple projects with changing priorities, and meet multiple and critical deadlines.

-Interpersonal and communication skills to effectively interact and communicate with a with a diverse population of staff, faculty, coworkers, administrators, and external contacts.

Preferred Qualifications:
-Financial and personnel experience working in an academic environment.

-Knowledge of UC policies and procedures; contract and grant manuals, accounting manuals, development manuals; UC Office of the President operating memos and guidance memos.

-Skills to interpret policies and procedures to ensure concurrence with department, university, state, federal and outside agency requirements.

-Knowledge of UC Davis business management principles; budget control and accounting principles; budgeting process, management reports, accounting, personnel, payroll, and purchasing systems.

-Knowledge of issues relating to international appointees, including steps to obtain visas for the purpose of employment and/or visiting status.

-Experience using UC Davis business application tools such as DaFIS/KFS, PPS, OPTRS, PeopleAdmin, AggieJobLink, MyTravel, UCD Buy, Online Timesheets, Cost Share Tracking, Effort Commitment, and Effort Reporting.

-Completion of the UC Davis Research Administration Certificate Series.