Job Summary: Reporting to the Assistant Director of Human Resources, the HR Administrative Support Supervisor manages the day to day operations related to supporting the HR/Payroll team in the following areas: leaves management, recruiting coordination, training and compliance, and payroll/personnel. Determine, delegate, and assess workload of administrative staff to achieve departmental goals, ensuring a high level of service. In conjunction with the Assistant Director of Human Resources, this position is a direct liaison to the Shared Services Center Payroll and Human Resources units, Disability Management Services, Central Human Resources Recruiters, and Student Housing and Dining Services management. Work directly with HR/Payroll colleagues, Student Housing and Dining Services and Hyatt management to manage recruitment, leaves, and training efforts for Student Housing and Dining Services and Hyatt career, limited term, per diem, TES (Temporary Employment Services) and student positions.
Physical Demands: Lift boxes and files weighing up to 20 lbs.
Use computer equipment for extended periods of time (6-8 hours per day).
Work Environment: Occasional overtime may be required to meet operational needs.
Work in shared work environment that is occasionally noisy.
Restricted vacation during peak workload periods.
Work occasional evenings and weekends to meet operational needs.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Position is a mandatory reporter for known or suspected child abuse and requires that a statement acknowledging the requirement to report child abuse be signed.
Background Check Required:
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. Yes
Minimum Qualifications: Experience recruiting, selecting, training, supervising and evaluating employees.
Experience interpreting and articulating personnel policies and procedures, collective bargaining agreements and employment law.
Experience establishing goals and workload priorities, handling multiple tasks and complex projects simultaneously with conflicting priorities and meeting deadlines, and flexibility in dealing with people and competing demands.
Experience working in a professional environment with skill to exercise political acumen in handling and responding to sensitive or difficult situations diplomatically.
Leadership experience to chair meetings, problem-solve, and evaluate business needs.
Interpersonal communication skills to clearly and effectively interact with individuals of varying backgrounds and perspectives to research and secure information to resolve problems.
Writing skills to prepare a variety of correspondence, reports, policies and procedures, agreements, training documents, and performance evaluations.
Computer skills to utilize various software programs such as word processing, spreadsheets, and database management programs.
Knowledge of principles and processes for providing customer service.
Preferred Qualifications: Knowledge of UC policies and procedures, including working knowledge of UC benefits and retirement programs, DaFIS/Kuali, PPS, OPTRS, Decision Support, PeopleAdmin, as well as other campus systems.
Experience applying federal and state laws and regulations, including Worker's Compensation, FMLA and ADA.
Organizational and managerial skills to prioritize, plan and direct projects, workload and staff.
Skill to write, communicate, and interpret fluently in the Spanish language, including explaining payroll calculations and computations, benefits and staff programs (i.e. FML, Workers' Compensation)
Writing and communication skills to prepare and present documents, reports, proposals for management and correspondence with various constituencies within campus and UC system.
Organization skills to work effectively, achieve timely progress on multiple simultaneous projects, distribute effort among projects, and meet deadlines.
Critical thinking and applied problem-solving skills both interpersonal and analytical.
Experience in maintaining confidentiality of sensitive issues/matters, to handle difficult situations diplomatically, and to work effectively and sensitively with constituents from diverse backgrounds and perspectives.
You might wonder what it is like to work here. While there are as many answers as there are workers — we have more than 30,000 — often you hear people say that they choose UC Davis because they can work with “really bright, fun people” who share an ideal.
This common goal of wanting to help students, provide superior health care and improve the world has created an interdisciplinary and diverse community. We embrace the challenge of addressing the greatest issues of our time while growing personally and professionally.