Apr 22, 2019


  • UC Davis
  • Davis, CA, USA
Full time Education Management

Job Description

Job Summary:
Under limited guidance of the Business Services Manager, assume full delegated authority for Contract and Grant analysis, leadership, management and administration of the California National Primate Research Center's (CNPRC) contracts and grants function, unit personnel, and unit workflow production.

Manage interaction and liaison work with Sponsored Programs, National Institutes of Health and other sponsoring agencies, academics, administrators within the CNPRC/UCD and other National Primate Centers, partner institutions, at all levels to ensure the proper administration of federal and private funded grants and contracts.

Responsible for financial budget management, oversight and accountability for extramural funds including managing both pre-award and post-award program services provided by staff to core scientists. Serve as primary financial analyst, compliance consultant, and resource manager to the Center's faculty for all extramural activity. Manage comprehensive pre- and post-award administrative support efforts for grants/contracts portfolio of one time to multi-year grants/contract awards that total over $22M annually.

Organize and train staff to work closely and effectively with Principal Investigators, faculty, and research staff to support the center research enterprise including advising/consulting on grantor policies and procedures; prepare proposal submissions; develop award budgets and prepare research progress reports; review/approve award expenditures and prepare technical and financial reports; and provide training on grants and contracts and effort reporting activities to core scientists.

Seek and identify potential research funding opportunities. Assist management in developing policies and procedures pertaining to grants and contracts.

Physical Demands:
-Prolonged sitting, reading, writing and typing on a computer keyboard for extended periods of time.

-Lift/move boxes of financial documents for storage purposes weighing up to 30 lbs.

Work Environment:
-Measles vaccination or documentation of illness required. This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy.

Work flexible schedule including early mornings, early evening, and/or weekends, and to make work schedule adjustments as needed to meet deadlines.

-UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

-California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.


Minimum Qualifications:
-Certified Research Administrator (CRA) or ability to successfully obtain within 12 months.

-Extensive managerial and professional experience in research administration at a university or biomedical animal research facility.

-Experience in leadership and working with forming collaborations with faculty and other institutions of higher education.

-Experience in program management and supervision of staff to perform the grants management function in a unit or department including training and performance monitoring and corrective action when necessary.

-Knowledge and understanding of federal, state and institutional regulations, guidelines, and policies covering grant and contract processes.

-Knowledge of post award accounting and financial reporting, and internal audits of grants and contracts to ensure compliance with institutional and funding agency requirements.

-Experience writing and reviewing grant and/or contract applications for federal, state or private agencies.

-Experience working with federal funding agencies, and administering federal grants and contracts and in electronic research administration, especially with awards funded by the National Institutes of Health.

-Experience in financial analysis, forecasting and strategic planning to analyze quantitative aspects of fiscal and budgetary issues, and compile financial data and reports.

-Knowledge of government regulations, policies and procedures regarding NIH grants and research compliance, proposal development, and grants/contracts management.
-Experience with report writing and financial monitoring compliance of research funded grants and contracts.

-Experience interpreting, negotiating, researching, analyzing, explaining and applying contract and grant policies for state, federal and other funding agencies.

-Experience applying policies and procedures related to federal grants and contracts and research administration (including but not limited to accounting, purchasing, personnel, and compliance issues).

-Knowledge and experience with regulations and implementation of a variety of federal, state, local and private agencies including Federal Acquisition Regulations (FARs); Code of Federal Regulations (CFRs); Office of Management and Budget Circulars (A-21, A-110, A-133), National Institutes of Health Grants Policy Statement.

-Experience applying federal accounting and GAAP/audit principles, practices and procedures.

-Knowledge of federal budgeting processes, financial reporting requirements and policies regarding the use of funds and accounting procedures with diverse fund restrictions and fund accounting.

-Proficiency with MS Office applications to write reports and general business correspondence; and to prepare complex financial, budget and other reports, and other pertinent documents and department records.

-Mathematical, statistical, analytical and problem solving skills to identify problems, analyze and compile data, present financial data and recommend solutions and contingency plans in a meaningful and useful format.

Preferred Qualifications:
-Experience with institutional compliance issues related to NIH grant funding requirements.

Experience with proposal development activities, such as intent letters, budget projections, and format documents according to RFPs.

-Experience organizing and managing complex projects; to plan, execute, and manage multiple projects simultaneously; and to meet operational goals with attention to details.

-Experience developing grant budgets, reconciling ledgers and developing and/or adapting spreadsheets/databases.

-Financial and business management experience including financial analysis to analyze data, present statistical information, access problems and needs and to relate financial status to operational needs.

-Experience identifying potential research opportunities and knowledge of funding research resources.

-Experience with DaFIS, KFS, ERS, DS, & PPS DS systems.

-Knowledge of generally accepted accounting principles, cost allocation methods, and accounting policies and procedures in an academic research environment.

-Experience using interpersonal, written and verbal communication skills to interact on a daily basis with internal and external customers and to direct staff; to analyze and interpret data to effectively present information and respond to questions from groups of internal and external customers.

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