• UC Davis
  • Davis, CA, USA
  • Mar 24, 2021
Full time Education

Job Description

Job Summary:
Under the direction of Academic Personnel Manager and Academic Personnel Director, this position works collaboratively as part of the Academic Affairs policy analyst team. This position provides guidance to all academic personnel units regarding the academic review process; serve as a member of the team of analysts to provide analytical support to deans, department chairs and their designees, and a wide array of campus units in specific areas of academic personnel (e.g., compensation, leaves of absence, recalls, one-time payments, and search waivers); provide support on academic grievance and complaint reviews; provide information, interpretation and recommendations related to academic personnel policies; develop new campus- and system-wide procedures and practices and provide analytical and practical support for development and integration of information technology solutions for academic personnel processes.

Physical Demands:
Lift/carry and unpack and repack boxes weighing up to 40 lbs.

Work Environment:
Work occasional overtime to meet operational needs.

Work in an open area with noise from foot traffic, phones and office equipment.

Work at computer for long periods of time.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.


Minimum Qualifications:
Experience working in and supporting the objectives of a highly visible central office.

Experience maintaining confidentiality of personnel or other sensitive issues and exercising discretion in dealing with controversial or potentially sensitive topics.

Experience with research, analysis and interpretation of policies, practices and procedures (college/campus/university preferred).

Interpersonal and oral communication skills to effectively and professionally communicate in person, in writing and on the telephone.

Organizational and analytical skills to research and interpret data and policy, write recommendations and present analyses both orally and in writing.

Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities.

Experience to convey detailed and complex information to groups and individuals in a training capacity.

Experience and skill to apply various computer programs (word processing, spreadsheets, databases, web applications) to accomplish assignments. Ability to learn new software programs.

Preferred Qualifications:
Knowledge of and experience with campus-wide offices, administrative staff contacts, campus structure, policies and resources strongly desired.

Experience with academic personnel policy and processes, such as the merit and promotion, records requests and the disposition of records.

Skill to instruct others on the operational use of web-based systems.

Experience and skill to test new functionality in on-line systems and provide cogent feedback to programmers.

Knowledge and experience with the UC Payroll/Personnel System (PPS) and PPS Decision Support.

Knowledge and experience with MyInfoVault.

Knowledge and experience with an electronic document management system, such as OnBase.

Knowledge and experience with the Academic Personnel History & Information Database (APHID).

Knowledge and experience with UC Recruit.

Knowledge and experience with the Forms Online system.