State of California Office of the Controller

Under general supervision of the Program Manager, in the Statewide Disability Program the incumbent is responsible for auditing and processing payroll documentation in compliance with established State and Federal laws, rules, policies, procedures and collective bargaining contract provisions. This is the trainee through advanced journey level of the Personnel Specialist series. Incumbents are assigned progressively more complex and difficult duties as they gain experience and training. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Audit and process disability payroll transactions, update files and histories. Generate daily payroll and supplemental monthly payroll. Staff involvement includes: processing pay-generating transactions, transfer of funds between appropriations, establish account receivables, Utilize PC software and applications to create payroll transactions and research references on the LAN...

Under general supervision provided by the Staff Service Manager I, the Office Technician (General) will provide clerical assistance to the Personnel and Payroll Operations Bureau (PPOB) managers, Payroll Officers, and staff while performing a variety of tasks with a high level of independence and initiative. The incumbent uses a personal computer and Microsoft Office Suite (Outlook, Word, Excel, Access, TEAMS,and PowerPoint) to perform word processing tasks, inputting data into various databases and spreadsheets. Duties Performed:  (Candidates must perform the following functions with or without reasonable accommodations.) Open and sort incoming mail by document type. Perform preliminary review of incoming payroll documents and distribute to appropriate unit or staff. Maintain incoming document inventory in the PPSD Stats Tracker database. Provide clerical assistance and support in handling the more complex clerical and administrative tasks and problems within the PPOB....

Under the general direction of the Supervisor II, Analysis Section Chief, the Supervisor I functions as a highly skilled subject matter expert responsible for independently performing a variety of nonsupervisory functions including research and evaluation in preparation of difficult and sensitive program recommendations and decision-making, risk management, priority setting, and coordination of projects and assignments impacting the Holder Operations Bureau (HOB), Unclaimed Property Division (UPD), and the State Controller’s Office This requires that the incumbent exercises a high degree of independence, while using sound judgment in making decisions related to research assignments, data analytics, and decision-based reports used by the UPD’s management team in setting the direction for the Bureau and Division. The incumbent is expected to take initiative and make independent decisions on how to complete assignments provided by management, foster an inclusive work and learning...

The Local Government Audits Bureau performs audits and reviews of local governmental agencies for various programs including Road Fund; Special Gas Tax Street Fund; Gas Tax Refund, Road Maintenance and Rehabilitation; Local Oversight – Underground Storage Tanks; Peace Officer Standards and Training; Flood Control Subvention; Internal Control System; and Probate Referee. It also publishes the Streets and Roads Annual Report.   Under general direction provided by the Audit Manager (Senior Management Auditor), the Staff Management Auditor (Specialist) will perform at the advanced journey level in leading, working with a group of audit teams, or performing complex, difficult, and sensitive engagements (audits, attestations, and/or reviews) in an independent and proficient manner. A Staff Management Auditor (Specialist) may be assisted by Associate Management Auditors and/or Staff Services Management Auditors in the performance of engagements in a single agency or a small group...

The State Agency Audits Bureau conducts audits of state and local governmental agencies in accordance with generally accepted government auditing standards (GAGAS), statutory requirements, and contractual arrangements. Focus areas include Payroll Audits, California State Lottery Audits, Proposition 47 Grants Program Audits, CAL-Card Program Audits, and special projects. The Bureau supports transparency and accountability in government operations.   Under general direction provided by the Audit Manager (Senior Management Auditor), the Staff Management Auditor (Specialist) will perform at the advanced journey level in leading, working with a group of audit teams, or performing complex, difficult, and sensitive engagements (audits, attestations, and/or reviews) in an independent and proficient manner. A Staff Management Auditor (Specialist) may be assisted by Associate Management Auditors and/or Staff Services Management Auditors in the performance of engagements in a single...

Under administrative direction provided by the CSPS Project Manager (CEA Level B) the Information Technology Manger II (ITM II) will oversee the CSPS Project Management Office (PMO) utilizing methodologies from the California Project Management Framework (CA-PMF) and the Project Management Body of Knowledge (PMBOK) to ensure effective project management for the CSPS Project. The ITM II serves as an SCO Bureau Chief representing executive leadership within the CSPS Project (Division). The ITM II will formulate the development and execution of the project management plans which ensure conformance for the entire divisions information technology programs and the CSPS organizational policies and objectives. The PMO Chief (ITM II) is responsible for all project management domains to ensure the CSPS Project remains within budget and scope and on schedule. The ITM II is responsible for managing all staff within the CSPS PMO work stream, including state and vendor resources.   The...

The Research and Public Response Unit (R&PR) is responsible for assisting the public by researching and responding to incoming inquiries via telephone, correspondence and/or e-mail pertaining to ownership of unclaimed property.   Under general direction provided by the Supervisor I of the R&PR Unit of the Support Services Bureau, the Analyst II (A II) performs complex technical analytical assignments related to program evaluation and planning of the R&PR Unit’s public responses through policy analysis and formulation of recommended procedures. The A II continually provides consultative services to management and others. This is the full journey-level analyst, and the A II serves as the subject-matter expert who has demonstrated possession of intellectual abilities to succeed in a variety of general staff services settings. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Act as a lead on...

The Management Analysis and Technical Support Bureau oversees the administrative and technical services that support the Division of Audits. These services include fiscal management, human resources, facilities, business services, procurement, legislation, communications and publications, and information technology support and security.   Under general supervision provided by the Supervisor I, the incumbent serves as a Communications and Publications Analyst for the Division of Audits (Audits) and various divisions within the State Controller’s Office (SCO), and is responsible for performing analytical, design, quality assurance, and consultative services, to meet audit and reporting responsibilities, and enhance the quality and timeliness of internal and external distribution for all major means of communication and technical publications.   Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.)...

Under general direction provided by a Supervising Program Technician (SPT) III, the Supervising Program Technician (SPT) II is responsible for planning, organizing, directing, and overseeing the technical program activities of the Warrant Distribution unit and Claims Processing Unit. The Warrant Distribution Unit is responsible for releasing time-sensitive “over the counter” warrants such as investments, apportionments, as well as payments to SCO’s EFT vendor and state payroll and others. The unit sorts and distributes in-coming mail and provides courier services throughout the State Controller’s Office. The Claims Processing Unit is responsible for preparing and issuing rush warrants; provides final processing for “paper claims” (non-automated claims); critical and time-sensitive payments such as investments. SPT II provides expert-level program guidance, interprets laws and regulations, performs quality assurance functions, and ensures compliant, timely, and accurate completion...

Under general direction of the Supervisor I, Management Information Retrieval System (MIRS) Unit, the incumbent works at the full journey level, exercising a high degree of independence. The incumbent performs tasks associated with the development, maintenance, and enhancement of MIRS, and provides the customer service needed to assist MIRS users in departments and agencies throughout the state.   Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Help Desk and Customer Support: Independently serve as a MIRS technical consultant to Personnel and Payroll Services Division (PPSD) staff, as well as staff in the Information Systems Division (ISD), state agencies, and private contractors. Typical tasks include developing reports, providing report development assistance to department MIRS users, and conducting training and user group meetings. Assist MIRS users with system access, printer...

The Financial Audits Bureau performs different financial and compliance audits and have oversight responsibilities for programs such as K-12 Education, First 5, Women Infant and Children (WIC), Single Audits of Local Governments, and the Transportation Development Act. The Bureau is responsible for the development of the Guide for Annual Audits of K-12 Local Education Agencies and conducting performance audits of trial courts in California to determine compliance with governing statutes, rules, and regulations.   Under general direction provided by the Audit Manager (Senior Management Auditor), the Staff Management Auditor (Specialist) will perform at the advanced journey level in leading, working with a group of audit teams, or performing complex, difficult, and sensitive engagements (audits, attestations, and/or reviews) in an independent and proficient manner. A Staff Management Auditor (Specialist) may be assisted by Associate Management Auditors and/or Staff Services...

The Division of Audits’ Community-Related Audits Bureau is responsible for performing Unclaimed Property (UCP) examinations and federally reimbursed Oil and Gas (OIG) royalty audits. UCP examinations reunite owners with inactive financial assets held by businesses/financial institutions. OIG audits, performed in accordance with Government Auditing Standards, ensure the accuracy of royalty payments for federal lands located within California before they are paid by the federal government. Under general direction provided by the Audit Manager (Senior Management Auditor), the Staff Management Auditor (Specialist) will perform at the advanced journey level in leading, working with a group of audit teams, or performing complex, difficult, and sensitive engagements (audits, attestations, and/or reviews) in an independent and proficient manner. A Staff Management Auditor (Specialist) may be assisted by Associate Management Auditors and/or Staff Services Management Auditors in the...

Under close supervision provided by a Financial Accountant II, the Accountant Trainee utilizes knowledge of Government Codes, fiscal accounting rules and regulations contained in the State Administrative Manual, the Uniform Codes Manual, governmental accounting principles and procedures, and procedures prescribed by the State Controller's Office (SCO) or as required by law. The incumbent, operating at the entry and trainee level, performs professional accounting work in the establishment and maintenance of accounts and records of the State’s Central Control Accounting System, the SCO Fiscal System (Legacy) and/or the Financial Information System for California (FI$Cal) while receiving training and develops interpersonal skills by contact with internal and external business partners.  Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Read, review, and interpret less complex law and legislation and prepare the...