Tsumura&co

The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The ideal candidate is familiar with a wide range of concepts, practices, and procedures in the field and is capable of handling confidential and time-sensitive material.

This role requires the ability to communicate effectively via phone and email, ensuring all administrative duties are completed accurately, with high quality, and in a timely manner. The Administrative Assistant may lead and direct the work of others, relying on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. Typically reports to a manager or the head of a unit/department.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and create presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities