Full-Charge Bookkeeper

Tri Star Auto Care
Full-Charge Bookkeeper Job Description

Key Responsibilities

• Balance and replenish cash drawer every morning before business hours Monday through Friday.
• Prepare daily bank deposits for cash and checks received in the front office and by mail.
• Reconcile daily Point-of-Sale system (ComCept) transaction journal to deposit and post journal.
• Post daily transactions to customer accounts in ComCept and reconcile to Transaction Journal.
• Produce monthly customer statements at the end of each month, submit for review and mail upon approval.
• Manage collection of customer accounts.
• Oversee receipt of vendor invoices through the mail and by email, match packing slips for verification of charges, and enter timely into vendor accounts.
• Generate and classify all payments in addition to vendor payments, ensuring that all payments are classified in the books correctly.
• Monitor and pay vendor invoices by due dates to take advantage of all discounts.
• Oversee and submit timely payroll data for bi-weekly payment.
• Post all payroll transactions received from 3rd party payroll provider and submit 401(K) employee withholdings and employer match amounts timely to ADP website.
• Reconcile bank statements monthly for all bank accounts.
• File all paperwork timely.
• Participate in weekly planning discussions with Management to ensure all tasks required to be performed by the bookkeeping position are completed when due.
• Reconcile vendor statements to bookkeeping records monthly and resolve unpaid balances that are due.
• Answer office phone calls to manage issues and requests or pass on to correct person for resolution.
• Monitor all accounting related email accounts.
• Oversee requirement for office supplies and repairs as needed.

• Skills and Qualifications
  Highly organized with ability to pay attention to detail.
• Strong verbal and written communication skills.
• Good time management.
• Good attention to detail to ensure correct data is entered into financial records and errors are detected.
• Administrative skills for managing paperwork, phone calls, emails and staff requests.
• Computer literacy, especially with software applications used by the business.
• Multi-tasking and organizational skills to manage different financial duties, including the ability to prioritize tasks in order to meet deadlines.
• Interpersonal and customer service skills for dealing with customers, suppliers and other employees.
• Communication skills, including the ability to explain technical accounting matters in understandable terms.

Experience Requirements
Technical certificate in bookkeeping or equivalent experience.

Minimum of 2 years of successfully performing similar administrative and bookkeeping duties preferred.

Familiarity or experience with QuickBooks Online, ComCept, and Clover IT Systems or competent in learning the use of new software.

Hours of Employment
Monday to Friday, 8:00 a.m. to 4:30 p.m., with 30 minutes for lunch and (2) 15-minute breaks.

PAY IS DETERMINED, BASED ON EXPERIENCE