Feb 16, 2023

PDS Administrator/Administrative Assistant II - 2+ Years of Experience

  • Sacramento, CA, USA
Full time Construction

Job Description

**Company Description** **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 50,000 strong – driven by a common purpose to deliver a better world. **Here, you will have freedom to grow in a world of opportunity.** We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. **Job Description** **AECOM** is seeking a **PDS Administrator/Administrative Assistant II** to be based in Sacramento, CA. **JOB SUMMARY:** Under the general direction of the Task Lead, provides general administrative and clerical support within the PDS team in support of infrastructure projects. The position requires administrative skills, ability to prioritize and multi-task, excellent communication skills, and collaboration. **JOB RESPONSIBILITIES:** + Maintain PDS team members calendar and arrange necessary travel. Process expense reports and follow up as needed. Answer Team phone(s), take messages, and assist with any meetings or return messages as requested. + Prepare meeting minutes and notes, attend various meetings at the Task Leaders request to take notes and identify items for follow up. + Maintain meeting room calendar and scheduling, reserve equipment, and assist with webinars as needed. + Issue requests for action or information to appropriate staff, interpret requests and help resolve issues or implement action. + Maintain tracking systems for incoming and outgoing correspondences, requests, reports, contract modification forms, etc. + Assist with or coordinate completion of various deliverables. + Compose and prepare reports requiring a basic understanding of technical matters. Create, format, and maintain other key documents as required. + Assist Program Services Team members with various projects and requests such as drafting various letters and forms and assisting with work plan change requests and notices of acceptance as requested. + Perform other related projects and duties as assigned **Qualifications** **MINIMUM REQUIREMENTS:** + HS + 2 years of relevant experience or demonstrated equivalency of experience and/or education **PREFERRED QUALIFICATIONS:** + Experience working in Microsoft Word, Excel, Outlook, and PowerPoint + Demonstrated verbal and written communication skills, and experience **Additional Information** + Offered rate of compensation (California locations only) will be based on individual education, qualifications, experience, and work location. The hourly range for this position is $18.79 - $33.17/hr + AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D and disability benefits, paid time off, leaves of absence, voluntary benefits, perks, wellness and global well-being, and global EAP, Business Travel and Service Awards programs. + All your information will be kept confidential according to EEO guidelines. With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. Join us and let’s get started. **ReqID:** REF12127F **Business Line:** Transportation **Business Group:** DCS **Strategic Business Unit:** West **Career Area:** Administration