Mar 02, 2023

Administrative Records Manager

  • Sacramento, CA, USA
Full time Construction

Job Description

**Company Description** **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world. **Here, you will have freedom to grow in a world of opportunity.** We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. **Job Description** **AECOM** is seeking an **Administrative Records Manager** to be based in **Sacramento, CA, or Houston, TX.** The position is open to remote work. **JOB SUMMARY:** The Administrative Records Manager provides a variety of complex and sensitive administrative tasks requiring a high degree of independent action, initiative, discretion, and tact to assist the team. **JOB RESPONSIBILITIES:** + Assists the regional teams with the development of the Administrative Record (AR) for each environmental document by collecting emails and documents from staff to include in the AR and performing audits complying with the client’s recordkeeping requirements. + Assists the environmental and permitting team with document processes, document research, and document control in the client’s electronic document management system, SharePoint. + Manages document reviews and workflows between the client, legal, regional sections, and permitting teams. + Assists the Special Projects Environmental Manager in monitoring labor activity and other documentation related to the client’s technical review of environmental documents. + Provides the Special Projects Environmental Manager and other staff with documents and materials for meetings. + Prepares, distributes, and maintains files of executive correspondence, administrative reports, and assignments. + Works with the Information Technology (IT) office to implement the use of Relativity, a software program designed to facilitate the culling, sorting, and categorizing of AR records for delivery to outside counsel for defending the legal sufficiency of environmental documents. + Provides training and technical support to the environmental and regional teams for their use of SharePoint, Relativity, CommentSense, and other project applications. **Qualifications** **MINIMUM REQUIREMENTS:** + BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education **PREFERRED QUALIFICATIONS:** + 5 years of Records Management/Document Control experience. + Knowledge of principals, problems, and methods of public/business administration including office management principles/methods/procedures and statistical research methods. + Ability to work independently, productively, and collaboratively in a dynamic, fast-paced work environment with multiple deadlines and stakeholders. + Carry out assignments without detailed instructions and with inflexible deadlines. + Appropriately handle confidential and/or legal materials and communications. + Analyze business processes and identify the need for developing proposed changes to operating practices, programs, and policies. + Excellent interpersonal and communication skills. + Strong attention to detail and organized. + Proficiency in using Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Professional. **Additional Information** + Offered rate of compensation (California locations only) will be based on individual education, qualifications, experience, and work location. The salary range for this position is $56,252.38 - $98,441.67. + AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D and disability benefits, paid time off, leaves of absence, voluntary benefits, perks, wellness and global well-being, and global EAP, Business Travel and Service Awards programs. + All your information will be kept confidential according to EEO guidelines. With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. Join us and let’s get started. **ReqID:** J10082906 **Business Line:** Environment **Business Group:** DCS **Strategic Business Unit:** West **Career Area:** Administration **Work Location Model:** Remote