Senior Personnel Specialist
- State of California Office of the Controller
- Hybrid
- $5,663 - $7,097 monthly
Job Description
- Research and resolve the most complex, sensitive and critical problems/issues associated with premium/supplemental pay processing resulting from: Implementation of programs mandated by CB contracts, laws, rules, regulations, policies, and procedures; Redesign/enhancement to existing systems and/or PC desktop applications.
- Unique situations caused by system error or erroneously processed transactions; Problems received via correspondence or telephone inquiry from departments, campuses or employees. Develop and evaluate alternative solutions and provide recommendations for premium/supplemental pay processing.
- Evaluate manual/automated processes and heavy workloads associated with various statewide programs related to premium/supplemental pay processing and develop/implement effective action plans.
- Interpret and ensure both documentation and transaction processing are in compliance with Federal and State laws, rules, policies, procedures and CB contract.
- Assign, coordinate and control workload assignments to staff, to meet established goals and management expectations; identify special training needs for staff; evaluate work performance and provide recommendations to supervisor.
- Perform activities for special projects or heavy and time critical workloads such as: retroactive collective bargaining affecting premium pays for civil service employees, provide input regarding numerous criteria considered for processing premium/supplemental pays. Provide frequent contact with Department of Personnel Administration regarding rules, audits, validations and eligibilities for over 200 types of premium/supplemental pays. Identify, document and provide system test data to analytical staff for system related changes and/or problems. Recommend automated processes for high volume/time critical workloads.
- Develop and maintain a comprehensive training review module and provide training to new and less experienced staff. Develop and maintain the unit operation/desk manual to reflect new or modified procedures and instructions; including special personal computer applications developed through the Client Builder software.
- Prepare management reports using personal computer software regarding workloads, and/or special project status; develop weekly goals to correspond to management expectations.
- Review and comment on revisions to Payroll Procedures Manual, and Personnel and Payroll letters prior to statewide distribution.
- Review control agency letters/memorandums effecting possible changes in procedures and/or processes for differing and provide recommendations to management for procedural modifications; ensure appropriate personnel and payroll documentation completion instructions are in place prior to statewide distribution.
As the chief fiscal officer of California, the fourth largest economy in the world, the Controller’s office is responsible for the accountability and disbursement of the state’s financial resources. The Controller independently audits government agencies that spend state funds and administers the payroll system for state government employees and California State University employees. The Controller also safeguards many types of property until claimed by the rightful owners. The Controller serves on 70 boards and commissions with authority affecting policies ranging from land management, affordable housing, and alternative transportation to crime victim compensation and health and educational facilities. They are a member of numerous financing authorities, fiscal and financial oversight entities including the Franchise Tax Board and Board of Equalization. They also serve on the boards of the nation's two largest public pension funds. The Controller is one of eight statewide constitutional officials who are elected every four years in California.