State of California Office of the Controller

Under direct supervision provided by the Staff Services Manager I in the California Leave Accounting System (CLAS) Unit, the incumbent operates at the full journey level, performing tasks associated with training, maintenance, and enhancement of the statewide CLAS. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Provide customer service support, troubleshooting, and guidance or instruction to CLAS users via the Leave Accounting Liaison, or a statewide basis by utilizing LAS, LMS (a.k.a. MSG), PIP, PIMS, POIS/HIST, ViewDirect, CSP, etc. Monitor and maintain the CLAS to ensure data integrity and that it conforms with changes to laws, rules, policies, and bargaining unit contracts, and that it continues to meet the needs of the end user. Analyze bargaining unit contract changes, legislation, CalHR memos, etc. in order to determine necessary modifications to the CLAS and/or curriculum. Identify issues that may...

Under the general direction provided by the Staff Service Manager II, Business Analysis and Reporting Section, Program Management and Analysis Bureau, of the Personnel and Payroll Services Division (PPSD), the incumbent will assist with a wide variety of analytical activities in support of the California State Payroll System (CSPS) project. The incumbent will support business process analysis and improvement, data cleansing, interface testing, data mapping, problem resolution, legislative analysis, and consultation. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Support data cleansing efforts by providing subject matter expertise, consulting on best practices, and performing data cleansing as required. Assist in identifying legacy data to be converted, reviewing data transformation mapping rules, and reviewing data load results to ensure accurate data migration to the new payroll solution. Assist in...

With direction provided by the Supervisor I of the Outreach and Compliance Unit (OCU) of the Holder Operations Bureau (HOB) of the Unclaimed Property Division (UPD), the incumbent will be the lead analyst in outreach efforts to businesses that may be holding unclaimed property making them aware of the Unclaimed Property Law (UPL) and California’s Voluntary Compliance Program (VCP). In addition, the incumbent will act as lead over two Program Technician II staff performing administrative functions. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Represent the UPD at educational holder outreach events, business shows and conferences throughout the State. Identify potential outreach and education events, negotiate exhibitor prices, and manage the logistics of each event. Schedule annual event plan and budget, prepare proposals for upcoming events, and prepare reports detailing past events. Plan...

Under the general direction of the Manager I in the Consumer Services Bureau, the Supervisor I is responsible for managing, planning, and directing the activities of a Claims Evaluation Unit. This unit evaluates claims for unclaimed property, makes accurate ownership determinations pursuant to relevant laws and regulations, performs quality assurance of claims activity, oversees studies and analysis conducted to improve procedural and program efficiencies, compiles and evaluates data to identify and anticipate workload trends, and determines training needs. The Supervisor I is the first-level working supervisor and supervises a group of professional and technical staff. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Clearly communicate roles, responsibilities, standards, procedures, policies, and guidelines for conduct and performance of tasks. Maintain, support, and incorporate effective personnel...

Under the general direction of the Supervisor II, the Supervisor I is responsible for the supervision and direction of activities of professional analytical staff. The unit is responsible for administering and maintaining the ongoing and recurring Business Programs associated with pay and compensation to support the statewide Personnel and Payroll systems and subsystems,  and retirement reporting for over 294,000 state civil service, CSU and exempt employees.   The Supervisor I performs project related tasks and provides leadership to create a quality management environment where a team approach to problem solving and continual improvement processes are present. The incumbent shall foster and establish effective communications while guiding a team in managing or supporting multiple simultaneous strategic initiatives using methodologies and best practices of project management.   Duties Performed: (Candidates must perform the following functions with or without...

Under the general direction provided by the Staff Service Manager II, Business Analysis and Reporting Section, Program Management and Analysis Bureau, of the Personnel and Payroll Services Division (PPSD), the incumbent will assist with a wide variety of analytical activities in support of the California State Payroll System (CSPS) project. The incumbent will support business process analysis and improvement, data cleansing, interface testing, data mapping, problem resolution, legislative analysis, and consultation. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Support data cleansing efforts by providing subject matter expertise, consulting on best practices, and performing data cleansing as required. Assist in identifying legacy data to be converted, reviewing data transformation mapping rules, and reviewing data load results to ensure accurate data migration to the new payroll solution. Assist in...

Under close supervision provided by a Financial Accountant II, the Accountant Trainee utilizes knowledge of Government Codes, fiscal accounting rules and regulations contained in the State Administrative Manual, the Uniform Codes Manual, FI$Cal Chart of Accounts, governmental accounting principles and procedures, and procedures prescribed by the State Controller's Office (SCO) or as required by law. The incumbent, operating at the entry and trainee level, performs professional accounting work in the establishment and maintenance of accounts and records of the State’s Central Control Accounting System, the SCO Fiscal System (Legacy) and/or the Financial Information System for California (FI$Cal) while receiving training and develops interpersonal skills by contact with internal and external business partners. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Read, review, and interpret less complex law and...

With supervision provided by a Supervisor I in the Support Services Bureau, Public Response and Support Section of the Unclaimed Property Division (UPD) of the State Controller's Office, the incumbent may perform at the capacity of a resource person for the unit as well as within the UPD. The Public Response Unit is responsible for assisting the public by researching and responding to incoming inquiries via telephone, correspondence and/or e-mail pertaining to ownership and the claiming of unclaimed property. The incumbent will answer questions and process claims against unclaimed property accounts by verifying pertinent claimant information, and work in accordance with the Unclaimed Property Law, Government Code, Probate Code, Civil Code, Code of Civil Procedures, the California Code of Regulations, and UPD Policies. Claims for property, which are submitted by both the private and public sectors include: Cash, Securities and Safe Deposit Box Contents. Duties Performed:...

With direct instructions provided by the Executive Office Manager, the Office Technician (Typing) will provide clerical support to the Executive Office by acting in the capacity of clerical support and receptionist for all visitors to the Executive Office. The incumbent is expected to be the first point of contact to individuals scheduled for meetings with Senior Executive staff members, or visiting the Executive Office, and therefore expected to be professional at all times, which includes attire, mannerisms, and communication. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Administrative and Clerical Provide administrative and clerical support to other support staff within the Executive Office, which may include filing, typing, scheduling, etc. Types, proofreads, and edits a wide variety of memoranda, letters, reports, forms, presentations, and other documents from written material, often of a confidential...

Under the direction of the Supervisor I, Administrative Section, Personnel Liaison Office, the incumbent will be responsible for performing a broad range of complex analytical assignments related to training coordination and the personnel administration of the Division of Unclaimed Property Program. The Analyst II provides consultative services to staff and Division management in personnel, training, recruitment, staff development areas, and participates in various management analysis assignments. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Act as the training coordinator for the Division’s Centralized Training Program. Facilitate the development and implementation of a process to determine non-PC required and/or desired training opportunities for staff; establish guidelines and procedures for supervisors in maintaining training profiles and submission of training requests; allocate training dollars to...

With supervision provided by a Supervisor I in the Settlement Unit of the Support Services Bureau, the Analyst I will, with increasing independence, conduct technical and analytical review of unclaimed property claims to ensure information meets standards of policies, procedures, and processes. The incumbent works closely with a small group of analysts to ensure assignments are completed within established timeframes.   The incumbent must be proficient in the Microsoft Office Excel application and have the ability to reconcile discrepancies in data and information pertaining to program activities.   The incumbent will need to be knowledgeable of Unclaimed Property Law, Government Code, Probate Code, Civil Code, Code of Civil Procedure, California Code of Regulations, and the Unclaimed Property Standard Operating Procedures. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Perform quality...

The Operations Bureau performs prepayment audits of claims from state agencies to ensure legality, validity, and compliance with laws and regulations. The auditing process serves as a safeguard against improper claims by verifying legal justification, budget appropriation, and program alignment. It ensures claims confirm authority and consistency with relevant state and federal statutes, judicial opinions, attorney general guidance, and the California Constitution.   Under general direction provided by the Senior Management Auditor, the Principal Claim Auditor (PCA) supervises claim auditor staff engaged in extremely time sensitive audit of all claims (both paper claims and FI$Cal vouchers) against the State prior to payment from the State Treasury. The PCA is responsible for planning, direction, and coordination of the work of claim auditor staff within the Claim Audits unit. The Principal Claim Auditor trains and supervises staff and manages the unit workload....

Under the general supervision of the Accounting Administrator I (Supervisor), the incumbent will learn and apply the laws and statutes of the State of California, fiscal systems including the Financial Information System for California (FI$Cal), governmental and state accounting procedures, accounting rules and regulations maintained in the State Administrative Manual and the Uniform Code Manual, and procedures prescribed by the State Controller’s Office (SCO) to perform analytical duties related to the apportionments process. The incumbent, operating at the entry and trainee level, will perform the full range of duties including, but not limited to the following: Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Process payments to local governments and post payment data online that meets web content accessibility requirements. Perform less complex analytical duties pertaining to fund reconciliation...