State of California Office of the Controller

Under close/general supervision provided by a Staff Services Manager I, the incumbent is responsible for auditing and processing Statewide Civil Service benefits deduction documentation in compliance with established State and Federal laws, rules, policies, procedures and Collective Bargaining contract provisions. This is the trainee through advanced journey level of the Payroll Specialist series. Incumbents are assigned progressively more complex and difficult duties as they gain experience and training. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Audit and process benefit deduction transactions necessary to update employees’ deduction information, update histories, and generate daily payrolls and supplemental master payrolls. This includes processing benefit deduction-related transactions, applying specific deductions to payrolls, adjusting deduction information, and setting up accounts receivables....

With direction provided by a Supervisor I in the Unclaimed Property Division (UPD) of the State Controller's Office, the incumbent performs complex analytical duties, acts as a resource on projects, and provides consultative services related to the Unclaimed Property Program. The incumbent also acts as a resource in the development and implementation of policies, procedures, and curriculum to train and develop staff. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Coordinate and conduct training. Act as a resource in the development and continuous improvement of curriculum and materials used to train staff on the evaluation of claims and fraud prevention. Recommend training programs to the management team that will improve employee performance and develop training accordingly. Investigate and audit internal processes and suspicious claims, reports, and other referrals related to unclaimed property...

The FI$CAL and Information Technology (FITA) Bureau performs constitutionally required pre- and post-payment audits of electronically-submitted claims data, FI$Cal vouchers, and electronically supported paper claims to the State Controller's Office to ensure the legality, validity and propriety of claims against the State. The FITA Bureau consists of two units; the Electronic Data Processing (EDP) Audits unit and the FI$Cal Audits unit.   Under general direction provided by the Audit Manager (Senior Management Auditor), the Staff Management Auditor (Specialist) will perform at the advanced journey level in leading, working with a group of audit teams, or performing complex, difficult, and sensitive engagements (audits, attestations, and/or reviews) in an independent and proficient manner. A Staff Management Auditor (Specialist) may be assisted by Associate Management Auditors and/or Staff Services Management Auditors in the performance of engagements in a single agency or...

Under the direction of the Supervisor II, the incumbent is responsible for receiving, tracking, storing inventory, assisting with ordering production inventory and supplies and ensuring the materials stored in the warehouse are readily available to those who need it. The incumbent is responsible for monitoring daily usage of warrants, envelopes, computer paper, forms, printer and mailing machine consumables, to ensure adequate supplies are available for the Disbursements Bureau, including compliance with established procedures and guidelines. The Warehouse worker will perform inventory counts of supplies on hand, and relay that information back to management for review. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Receive, monitor, track, store and coordinate physical inventory flow based on short and long term inventory needs; review new items for inclusion into the inventory; review, and coordinate the...

Under the general direction of the Financial Accountant IV, the Financial Accountant III is responsible for providing oversight and subject matter expertise in managing staff responsible for the review, analysis, planning and design of new accounting and reporting requirements affecting California’s statewide financial reports. Duties Performed: (Candidates must perform the following functions with  or without reasonable accommodations.) Manage, plan, and direct the work of professional financial accounting staff that prepare complex financial accounting transactions and compile, analyze, and prepare statewide financial statements and note disclosures in compliance with the budget or other legal requirements and, on a limited basis, statements in compliance with GAAP. Monitor the quality and timeliness of financial reports and other financial information required of state agencies, universities, and other organizations. Proactively plan, manage, and...

The Analyst (A I) is assigned duties and responsibilities commensurate with the analyst’s background and training. Under supervision of a Supervisor I of a Reporting Unit in the Holder Operations Bureau, the A I performs work of average difficulty in a wide variety of consultative and analytical staff services assignments such as program evaluation and planning, training and other related work. Work at this level is distinguished from lower-level assignments by the analytical and evaluative nature of the work, rather than the performance of process-oriented assignments.   The A I will be responsible for reviewing the more complex reports and assisting with implementing program changes and procedures for functions related to the Unclaimed Property Program. Additionally, the A I will research, analyze and write procedures, train staff on procedures and develop statistical reports for management to use for making business decisions that impact operational needs and shifting...

Under the supervision of the State Controller’s Office (SCO) Unclaimed Property Division (UPD), Supervisor I in the Administrative Section, Support Services Office, the Analyst I (A I) performs work of average difficulty in a wide variety of analytical functions related to the preparation, review, evaluation and tracking of the Division’s contracts, budget and procurement. The incumbent will work both independently and in a team-oriented environment that focuses on client services. Work at this level is distinguished from lower-level assignments by the analytical and evaluative nature of the work, rather than the performance of process-oriented assignments. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Assist in the preparation and management of the Division’s contracts. Coordinate, initiate, prepare, monitor and project the Division’s contract needs. Research and consult with Unclaimed Property...

Under general direction provided by the Accounting Administrator I (Supervisor) of the Securities Management and Reconciliation Unit (SMRU) of the Accounting Bureau, the incumbent will be expected to understand and utilize the laws of the State of California, governmental accounting principles, and procedures prescribed by the State Controller’s Office (SCO). The incumbent will perform accounting duties and maintain records related to the securities escheated to the SCO, Unclaimed Property Division (UPD). The incumbent will operate at the first journey level classification and perform the full range of increasingly difficult professional duties. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Maintain records related to the Securities Remit Report Processing, Sale of Securities, and Securities Portfolio Management. Work with internal and external resources to resolve securities related issues. Analyze,...

Under close supervision of an Information Technology Supervisor I, the Information Technology Technician (incumbent) will support the Production Operations (PO) Unit, and other customers within the State Controller's Office (SCO). The duties of this position are focused in the Software Engineering domain; however, work may be assigned in other domains as appropriate.   The incumbent will perform a full range of batch processing assignments on a mainframe, utilizing advanced technologies. The incumbent must possess excellent interpersonal skills and communicate effectively in person, over the phone, and electronically with SCO personnel and external clients/peers. The incumbent must be willing to work extended hours (graveyard and day shifts), weekends, and be on call in an Operational or Business Recovery event.   Duties Performed: (Candidates must  perform the following essential functions with or without reasonable accommodations.) Monitor, check in and...

Under the general direction of an Information Technology Manager I (ITM I), the incumbent will lead and manage a two-shift Production Operations unit, within the Enterprise System Operations and Support section. The Production Operations (PO) unit is responsible for processing the State Controller’s Office (SCO) Employment History, Payroll, and Financial batch systems from a dedicated computer, which is located at the California Department of Technology (CDT). The PO unit is comprised of professional and technical staff that includes: Information Technology Supervisor I, Information Technology Specialist I’s, Information Technology Associates, and Information Technology Technicians. The incumbent will also manage and oversee special batch processes that must operate on weekends when all on-line systems are inactive. Duties include, but are not limited to the following:   Duties Performed: (Candidates must  perform the following essential functions with or without...

With direction provided by the Supervisor I of the Outreach and Compliance Unit (OCU) of the Holder Operations Bureau (HOB) of the Unclaimed Property Division (UPD), the incumbent will be the lead analyst in outreach efforts to businesses that may be holding unclaimed property making them aware of the Unclaimed Property Law (UPL) and California’s Voluntary Compliance Program (VCP). In addition, the incumbent will act as lead over two Program Technician II staff performing administrative functions. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Represent the UPD at educational holder outreach events, business shows and conferences throughout the State. Identify potential outreach and education events, negotiate exhibitor prices, and manage the logistics of each event. Schedule annual event plan and budget, prepare proposals for upcoming events, and prepare reports detailing past events. Plan...

With direct instructions provided by the Executive Office Manager, the Office Technician (Typing) will provide clerical support to the Executive Office by acting in the capacity of clerical support and receptionist for all visitors to the Executive Office. The incumbent is expected to be the first point of contact to individuals scheduled for meetings with Senior Executive staff members, or visiting the Executive Office, and therefore expected to be professional at all times, which includes attire, mannerisms, and communication. Duties Performed: (Candidates must perform the following functions with or without reasonable accommodations.) Administrative and Clerical Provide administrative and clerical support to other support staff within the Executive Office, which may include filing, typing, scheduling, etc. Types, proofreads, and edits a wide variety of memoranda, letters, reports, forms, presentations, and other documents from written material, often of a confidential...