ANALYST I
- State of California Office of the Controller
- Hybrid
- $3,861 - $6,276 monthly
Job Description
Duties Performed:
- Assist in the preparation and management of the Division’s contracts. Coordinate, initiate, prepare, monitor and project the Division’s contract needs. Research and consult with Unclaimed Property Division’s (UPD) Subject Matter Experts and contractors/vendors to identify contract terms and conditions. Analyze and provide recommendations to the Scopes of Work, Cost Worksheets and other contract related documents. Ensure timeliness of contract solicitation, execution, extension, and service, including dissemination of contract information and statuses. Monitor and manage contract usage and spending to ensure timeliness of amendments and funding encumbrances. Maintain office equipment and furniture inventory related to contracted items. Review the condition of equipment and furniture for service, salvage, or disposal. Coordinate and maintain the repair and maintenance services and records. Ensure vendors are on schedule and services are completed to satisfaction.
- Conduct procurement activities for the Division. Coordinate, initiate, monitor, and project procurement activities and supply orders within the procurement delegated authority. Prepare FI$Cal requisitions. Authorize and monitor expenditures within the Division’s budget for the purchase, repair, and maintenance of equipment and furniture; maintain records for equipment specifications, materials and supplies. Receive and stock inventory.
- Review and confirm receipt of goods or services. Audit and settle invoices to verify correct billing information and dollar amount. Approve, dispute, and/or settle invoices in accordance with the State Administrative Manual and SCO Contracts and Procurement Office guidelines.
- Assist in the tracking of the Division’s budget. Track expenditures in various spreadsheets. Assist in conducting analytical studies and special projects related to various budgetary and operational issues. Assist in completing various budgetary reports as required by UPD management, SCO Budget Office or the SCO Departmental Accounting Office.
- Function as the Division Contact for various events and documents, including, but not limited to FI$Cal, A0-11 (Authorized Signature Approval) and UPD 101 training. Maintain, coordinate efforts, review and update documents and records as requested.
- Serve as back-up to address and resolve or report various building/facilities and reception duties, including but not limited to escorting vendors, telecommunications, health and safety issues and maintenance.
As the chief fiscal officer of California, the fourth largest economy in the world, the Controller’s office is responsible for the accountability and disbursement of the state’s financial resources. The Controller independently audits government agencies that spend state funds and administers the payroll system for state government employees and California State University employees. The Controller also safeguards many types of property until claimed by the rightful owners. The Controller serves on 70 boards and commissions with authority affecting policies ranging from land management, affordable housing, and alternative transportation to crime victim compensation and health and educational facilities. They are a member of numerous financing authorities, fiscal and financial oversight entities including the Franchise Tax Board and Board of Equalization. They also serve on the boards of the nation's two largest public pension funds. The Controller is one of eight statewide constitutional officials who are elected every four years in California.