Human Resources Coordinator, Legal

Schedule

This position is eligible for a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely.

Summary

We are seeking a highly organized and detail-oriented human resources professional with strong technical aptitude and a commitment to accountability and confidentiality. As our Human Resources Coordinator, you will support the daily operations of Human Resources administration and coordinate a variety of HR programs and processes.

Under the direction of the Senior Director, Human Resources, you will collaborate with staff at all organizational levels, as well as external partners, to ensure human resource functions are effectively executed in support of CSBA’s strategic objectives and growth. The coordinator communicates openly and clearly, maintains high standards of professionalism, and contributes to a creative, inclusive and results-oriented team culture; performs related duties as assigned.

Essential Duties & Responsibilities

• Coordinates and supports various HR programs including benefits administration, document management, budget, performance management, staff appreciation and events, recruitment and onboarding, talent development, and other areas as assigned.
• Interacts with all organizational levels within and external to CSBA to ensure human resource functions are effectively executed to support strategic objectives and organizational growth.
• Compiles and maintains personnel records and employee data; document HR processes and procedures; process change of status forms; and ensures accurate data management across systems.
• Maintains and updates HRIS records, employee information, and organizational charts; reviews, analyzes, and verifies HRIS data including accruals.
• Assists with administration of all company benefits including medical, dental, vision, life insurance, disability, workers’ compensation, 457 Plan, and other benefit programs; assists with employment verification and benefits claims administration.
• Processes documentation to ensure compliance with federal and state laws and regulations; assists with processing FMLA and other leaves of absence.
• Prepares recruitment announcements, posts vacancies, and assists with onboarding and exiting employees, including coordinating ticket requests with IT and Facilities, updating databases, and tracking required paperwork.
• Coordinates and promotes staff engagement activities including team building events, achievement celebrations, annual Summer and Winter staff events, monthly Staff Meetings, and other staff activities.
• Assists with coordination of performance management processes and programs.
• Assists with development and maintenance of the HR annual budget; tracks department invoices and submits to Accounting for processing.
• Maintains office supplies, materials and updates office bulletin board notices to comply with local, state, and federal policies and laws.
• Responds to incoming Human Resources inquiries and provides assistance within CSBA policy or refers requests to the appropriate party.
• Seeks continual improvement opportunities for HR processes and procedures.
• Demonstrates respect, honesty, professionalism, and adherence to CSBA values, policies, practices, established work schedules, and timekeeping requirements.
• May be assigned administrative support duties across multiple departments.
• Demonstrates adherence to CSBA values, policies, professionalism standards, and timekeeping practices.
• Works occasional overtime, evenings, weekends, and holidays as needed.
• Infrequent overnight travel to staff off-site functions.
• Limited vacation permitted during peak periods.
• Performs other duties as assigned.

Qualifications

• Any combination of training and experience equivalent to an associate’s degree or higher with major coursework in human resources, business administration, finance, accounting, or related field with three (3) years of progressive, responsible administrative experience in human resources. Experience planning special programs or events is desirable. 
• Maintain confidentiality of highly sensitive personnel and organizational information.
• Knowledge of human resources laws and regulations, practices, terminology, administration principals and business acumen.
• Administrative principles and practices including business letter writing, report formatting and preparation, data collection, information management, recordkeeping principles and procedures, and business mathematics and statistical techniques.
• Competency with computer applications related word processing, database entry and management, spreadsheet applications, and calendaring/scheduling programs.
• Advanced Microsoft Office Suite skills.
• Knowledge of the organization and functions of nonprofit organizations, boards, and commissions, and the mission and values of CSBA.
• Knowledge of English usage, grammar, spelling, vocabulary, and punctuation.
• Exceptional customer service techniques for working effectively with the public, vendors, contractors, and staff.
• Business mathematics, statistical analysis and financial data management.
• Interprets and applies organizational policies, procedures and regulations.
• Performs accurate data entry, analysis and reporting.
• Communicates effectively and professionally in writing, in person and by phone.
• Prioritizes multiple tasks and meet deadlines under minimal supervision.
• Demonstrates strong critical thinking and problem-solving skills. 
• Provides exceptional customer service and maintains professionalism under pressure. 
• Makes quick, informed decisions in fast-paced environments.
• Organizes and maintains accurate records and filing systems.
• Proofreads and edits written materials for clarity, accuracy, and grammar.
• Follows organizational health and safety guidelines and practices.
• The office environment is primarily sedentary, in a controlled office environment with moderate noise levels and no direct exposure to hazardous physical substances.
• Ability to sit at a computer for extended periods, use office equipment and lift up to 25 pounds.
• Must be able to bend, stoop, kneel, reach, push, and pull drawers open and closed in the execution of their duties. 
• Limited vacation during peak periods.
• Ability to occasionally travel is required for conferences, training, workshops and meetings throughout California, including overnight stays.
• Occasional overtime, including evenings, weekends and holidays.
• Employee is personally responsible for following health and safety guidelines, instructions and policies.

Why Join CSBA?

• Be part of a mission-driven organization committed to integrity, collaboration, excellence, accountability, innovation, service, and respect.
• Support strategic organizational growth by strengthening HR programs and processes.
• Play a key role in enhancing employee engagement and the overall workplace experience.
• Contribute to a creative, inclusive and results-oriented team culture.
• Competitive salary and benefits package.

Apply today if you are an organized, detail-oriented HR professional who thrives in a collaborative, fast-paced environment and is committed to supporting people, processes, and organizational excellence!

Benefits
At CSBA, we proudly offer competitive compensation and benefits, including medical, dental and vision coverage for employees and dependent children, insurances and California Public Employees Retirement System (CalPERS), and more:

• Comprehensive medical, dental and vision plans:
  • Medical through Kaiser (Platinum HMO plan) and Blue Shield (Platinum HMO, Silver PPO, and HDHP with HSA).
  • Dental - Delta Dental
  • Vision – VSP
• CSBA offers a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely.
• Paid Time Off:
  • Vacation: Accrues 10 days annually for hourly employees and 15 days annually for salary employees. The rate at which you accrue will increase annually with years of service.
  • Floating holidays: 32 hours annually accrue date of hire.
  • Separate sick leave accrual: 8 hours accrued monthly.
  • Holiday: 10 CSBA recognized holidays annually
  • December Office Closure: During the latter part of December each year CSBA closes its office. During this time, employees are paid for 6 days in addition to the December 25 and January 1 holiday.
  • Sabbatical Program: Employees with at least seven (7) years of continuous full-time employment in their current period of service are eligible for up to four (4) weeks of paid leave.
• Membership in the CalPERS retirement system:
  • Classic membership tier (2% @ 55; 7% employee contribution and 11.54% employer contribution)
  • PEPRA membership tier (2% @ 62; 8.25% employee contribution and 8.27% employer contribution)
• Employer-paid Life insurance 1.5 times the annual salary
• Employer-paid AD&D insurance
• Employer-paid Short- and Long-Term Disability insurance
• Optional supplemental 457 retirement savings available
• Flexible Spending Account (FSA) Medical and Dependent Care
• Employee Assistance Program
• Perks at Work savings program
• Learning and Development
• Social Events: All-Staff luncheon events, Coffee & Learn
• Travel reimbursement

CSBA’s operation hours are 8:00 a.m.– 5:00 p.m. CSBA currently offers a hybrid work schedule for eligible positions. CSBA is headquartered in West Sacramento. 

About CSBA

The California School Boards Association is a nonprofit education association representing the governing boards who oversee public school districts and county offices of education. With a membership of nearly 1,000 educational agencies statewide, CSBA brings together school governing boards to advocate for effective policies that advance the education and well-being of the state’s more than 6 million school-age children. CSBA provides policy resources and training to members and represents the statewide interests of public education through legal, political, legislative, community, and media advocacy.

CSBA employees are highly skilled, with a desire to excel and help strengthen school board governance and maximize student achievement. They are strategic in their trade, embrace challenges, and offer new and innovative ideas. CSBA creates a supportive, dynamic environment for its employees to grow and succeed. Our core values of integrity, collaboration, accountability, respect, excellence, service, and innovation guide the way to achieving the Association’s goals.

Apply Today
If you are ready to take the next step in your career and contribute to meaningful work, apply today! We are excited to hear how your expertise can further our mission and advance the education and well-being of the state’s more than 6 million school-age children in public education in California.

Equal Opportunity Employer
CSBA is an equal opportunity employer. It does not discriminate against employees or applicants based on any characteristic protected by state or federal law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship.

CSBA prohibits any CSBA employee, consultant, and any CSBA agent, including unpaid interns and volunteers, Board members, independent contractors or any other agent from discriminating against any other employee or job applicant on the basis of the person's actual or perceived race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, pregnancy, national origin, ancestry, age (over 40), marital status, physical or mental disability, medical condition, military or veteran status, reproductive health decision making or any other characteristic protected by state or federal law.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

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888-897-7781 dhs.gov/e-verify