PERSONNEL SPECIALIST
- State of California Office of the Controller
- Hybrid
- $4,030 - $6,488 monthly
Job Description
Duties performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
- Apply and interpret laws, rules, regulations, and procedures issued by control agencies.
- Review Action Request Forms (ARF’s) and determine appropriate appointment, separation, or miscellaneous personnel transactions needed by referencing the Personnel Action Manual (PAM).
- Compute appropriate salary determination.
- Enter and update employee status changes into the Employment History Database (EHDB).
- Reconcile, certify, and release master payroll. Audit and key dock reports.
- Identify payroll discrepancies and complete necessary documentation for corrections.
- Prepare salary advance requests.
- Prepare and key documents for supplemental payroll, overtime adjustments, and special pays.
- Audit and process intermittent and retired annuitant payroll.
- Receive wage garnishment, preparing employee notification and establishment of garnishment within specified time limits.
- Audit and certify employee attendance records to ensure conformance with rules and regulations governing use of leave balances.
- Maintain the California Leave Accounting System (CLAS) by entering employee leave usage, research and correct employee leave usage discrepancies to ensure records are current and accurate.
- Monitor and maintain accurate tracking of intermittent and retired annuitant employee hours to ensure compliance of specific time limitations.
- Utilizing the Benefits Administration Manual (BAM), and the State Health Benefits Guide, review and determine employee benefit eligibility for health, dental, vision, FlexElect, and miscellaneous benefits by ensuring accurate completion of forms and appropriate dependent documentation is provided in order to process enrollment into benefits.
- Prepare Consolidated Omnibus Budget Reconciliation Act (COBRA) and Direct Pay notifications and process enrollments as requested.
- Assist with filing documents into employee Official Personnel Files (OPF), route and distribute mail, and serve as back up to front desk as needed.
As the chief fiscal officer of California, the fourth largest economy in the world, the Controller’s office is responsible for the accountability and disbursement of the state’s financial resources. The Controller independently audits government agencies that spend state funds and administers the payroll system for state government employees and California State University employees. The Controller also safeguards many types of property until claimed by the rightful owners. The Controller serves on 70 boards and commissions with authority affecting policies ranging from land management, affordable housing, and alternative transportation to crime victim compensation and health and educational facilities. They are a member of numerous financing authorities, fiscal and financial oversight entities including the Franchise Tax Board and Board of Equalization. They also serve on the boards of the nation's two largest public pension funds. The Controller is one of eight statewide constitutional officials who are elected every four years in California.