ANALYST II
- State of California Office of the Controller
- Hybrid
- $6,031 - $7,547 monthly
Job Description
Duties Performed:
- Provide analytical support for procuring office equipment and supplies; collecting/analyzing data, developing recommendations and options; providing budget analysis for shared services, space planning, facilities and telecom requests.
- Gather, organize, review, analyze and make recommendations to HR management on fiscal information pertaining to administration and maintenance of SCO HR Budget. Prepare and make projections/recommendations; adjust and review projections for submission to SCO Budget Office; monitor and track expenditures and forecast for potential overages;
- Use FI$Cal system to submit/initiate procurement activities; receive and verify supplies against invoices; prepare and submit purchase orders with proper documentation; research and resolve invoices pertaining to procurement purchases; coordinate and submit invoice documents to the Department Accounting Office in compliance with State Administrative Manual (SAM) Regulations.
- Function as contact for directing and coordinating the process for contracted services for HR management in compliance with SAM. Work with HR management to develop scope of work, budgets, contracting exhibits, and other key documents.
- Prepare contract documents for management review and approval; liaison with the SCO Contract Office staff; track and monitor executed contracts; participates in meeting with vendors when requested to address inquiries.
- Function as SCO contact for scheduling and conducting Live Scan fingerprinting for SCO. Responsible for coordinating appointments with Division contacts, meeting with candidates in-person to roll prints via the Department of Justice (DOJ) system. Mail, retrieve and process DOJ live scan documents for contractor staff who are out of the area.
- Provide support to the SCO HR Reception Desk with a wide variety of tasks, including but not limited to, answering and routing calls; mail runs, sorting and stamping; document filing, etc.
- Provide support services to HR and Executive Office as the Attendance Coordinator. Assist staff and leaders with correcting time sheet issues and errors. Responsible for maintaining an understanding of time sheet processing and procedures.
- Provide support as HR training coordinator by receiving/reviewing training requests, verifying availability of funding and assisting with registration and processing of payment for training fees.
- Function as the HR Office Information and Asset Retention Coordinator to maintain the divisions asset files in accordance with SCO and California Code of Regulations (CCR) Information Asset Retention Policy.
As the chief fiscal officer of California, the fourth largest economy in the world, the Controller’s office is responsible for the accountability and disbursement of the state’s financial resources. The Controller independently audits government agencies that spend state funds and administers the payroll system for state government employees and California State University employees. The Controller also safeguards many types of property until claimed by the rightful owners. The Controller serves on 70 boards and commissions with authority affecting policies ranging from land management, affordable housing, and alternative transportation to crime victim compensation and health and educational facilities. They are a member of numerous financing authorities, fiscal and financial oversight entities including the Franchise Tax Board and Board of Equalization. They also serve on the boards of the nation's two largest public pension funds. The Controller is one of eight statewide constitutional officials who are elected every four years in California.